On-Site Operations Admin

About this role

<div class="content-intro"><p><span style="font-family: arial, helvetica, sans-serif;"><strong>Company Introduction:</strong></span></p> <p><span style="font-family: arial, helvetica, sans-serif;"><a href="http://airspace.com"><span style="font-weight: 400;">Airspace</span></a><span style="font-weight: 400;"> is a tech-enabled freight forwarder that’s redefining how the world’s most critical packages are delivered. Headquartered in Carlsbad, California, Airspace has employees who are based around the world. Our European headquarters is in Amsterdam, The Netherlands.</span></span></p> <p><span style="font-weight: 400; font-family: arial, helvetica, sans-serif;">As a recognized leader in AI and machine learning, our team leverages data and patented technology to coordinate logistics across a global network of drivers and airlines. Our goal is to deliver those packages that are truly mission-critical in a way that is faster, more transparent, more secure, and more accountable than ever before. The items we deliver range from organs for transplant, to parts for critical machinery including grounded aircraft and highly sensitive components such as semiconductors.  </span></p> <p><span style="font-family: arial, helvetica, sans-serif;"><span style="font-weight: 400;">Airspace has been rated one of </span><a href="https://www.forbes.com/lists/americas-best-startup-employers/?sh=430441b22ad7">America’s best Startup Employers</a><span style="font-weight: 400;">, listed as one of </span><a href="https://www.cnbc.com/2022/05/17/airspace-disruptor-50.html"><span style="font-weight: 400;">CNBC’s Disruptor 50</span></a><span style="font-weight: 400;"> companies, and featured as an </span><a href="https://www.cbsnews.com/video/innovative-technology-is-optimising-the-delivery-of-time-critical-and-life-saving-shipments/"><span style="font-weight: 400;">Innovation and Disruption leader</span></a><span style="font-weight: 400;"> by CBS News. Airspace has the support of leading investors such as Telstra Ventures, HarbourVest Partners, Defy Partners, DBL Partners, and Scale Ventures. To date the company has</span><a href="https://www.cnbc.com/2022/05/25/early-tesla-investor-leads-70-million-investment-in-airspace.html"><span style="font-weight: 400;"> raised more than $140m. </span></a></span></p> <p><span style="font-weight: 400; font-family: arial, helvetica, sans-serif;">The company is growing rapidly and serving more places around the world than ever before. We are looking for passionate, motivated individuals who want to make an IMPACT every day to help us execute on our mission of reshaping the world of time-critical logistics. </span></p></div><p><strong>Overview</strong></p> <p><em>Primary Focus: </em>To set up all new orders containing the most time-sensitive commodities for success, provide proactive updates to customers on any deviations and track order status progression from start to finish. These job requirements were carefully crafted in order to provide you with the basic building blocks of the Airspace Operations team and pave the way for a continued path forward as you grow within this company. </p> <p> </p> <p><strong>Importance of role</strong></p> <p>The operations team is the backbone of our company and by working on the front lines you represent, first-hand, everything that we stand for. Not only will you be in direct communication with our customers, commanders and agent service providers, with extreme attention to detail, having the ability to catch something so small can ultimately be the difference maker in being able to save a human life! You will be located at our customer site handling their most critical shipments through the Airspace platform. </p> <p> </p> <p><strong>Responsibilities</strong></p> <p><em>Managing Shipments & Operating the Airspace Platform </em></p> <ul> <li>Set up new orders by adhering to both standard work practices and client-specific SOP instructions </li> <li>The ability to rapidly move from one critical task to another </li> <li>Accurately confirm job milestones are completed correctly and on time</li> <li>Navigate and interpret key information on shipping documents, such as packing lists and bills of lading </li> <li>Ability to stay independently informed by reviewing all communications provided throughout the company platforms </li> <li>May include some tasks including packaging, labeling, and staging </li> <li>Adherence to Standards: Meticulously following both Airspace's internal standards and all client-specific Standard Operating Procedures (SOPs) and site regulations. This demonstrates reliability and commitment to partnership. </li> </ul> <p><em>Proactive Customer Updates </em></p> <ul> <li>Manage email, phone and live communication with multiple external parties including but not limited to clients, suppliers such as airlines and drivers, and colleagues <ul> <li>Ability to professionally relay delays, issues, and updates with customers through verbal and written…