Office & Workplace Specialist

About this role

As our Office & Workplace Experience Specialist, you are the heartbeat of our Singapore satellite office. You'll be the ultimate connector who turns four walls into a high-energy, frictionless home for our APAC team, while keeping day-to-day operations running like clockwork.

Reporting directly to local team leadership and collaborating closely with our Global HQ teams in Germany, this is a hands-on, high-execution role. You’ll own our local workspace, bring our culture to life through memorable events, and act as the trusted wingperson for our local Talent Acquisition & HR efforts.

If you thrive in a fast-paced environment, love taking ownership of details, and take pride in making people say "I love working here," this is your stage.

What You Will Do:

#1: Workplace Operations & Facility Excellence

- Build an inspiring space: Own all aspect of space planning, layout optimization to keep our environment functional, slick and inspiring

- Vendor & Budget Ownership: Partner with external vendors, lead contract negotiations, manage pantry and equipment inventories and oversee local operations budgets

- Office & IT: Serve as the primary point of contact for building management, external suppliers and our global HQ IT/Office teams in Germany

#2: Culture & Employee Experience:

- Elevate Team engagement: Design, organise and execute local team events, celebrations and cultural initiatives making the office a place people want to be

- Seamless Onboarding: Partner with People teams to deliver a top-tier onboarding experience for new hires and visiting international colleagues

Who You Are:

- Experienced: You have 3–6 years in Office Management, Workplace Experience, Event Coordination, or HR Operations in a fast-paced environment.

- Autonomous Problem Solver: Ability to act decisively, independently and are solution-oriented.

- Organized: Highly proficient with Google Suite (especially Sheets & Slides)

- Agile & ResilientYou handle changing priorities with ease, stay calm under pressure, and can juggle multiple projects without losing attention to detail.

- Culture Booster: You possess exceptional communication skills and natural energy that uplifts the office environment 5 days a week.

- Basic Mandarin: You can communicate basic conversations in Mandarin - B1 Level at least

We welcome applications from people who will contribute to the diversity of our company.