Office Manager

Over deze functie

Bring your **office management expertise** to a role where you can make an **impact from day one,** with a wide range of responsibilities and opportunities to **shape the workplace experience.**

**Join Bird & Bird Brussels and play a key role in creating a welcoming, efficient and well-supported workplace within a leading international law firm.**

* **Dynamic, innovative, and internationally** renowned law firm advising clients across sectors including **technology, communications, life sciences, financial services, automotive and energy.**
* Established reputation for delivering **exceptional** service and **exceeding client expectations, Bird & Bird** is known for helping clients **navigate change and seize opportunity.**
* **International presence** with 34 offices across Europe, the Middle East, Asia-Pacific and North America.
* Enjoy a **friendly and inclusive** work environment based on **respect and understanding.**
* **Comprehensive onboarding** to help you settle at your own pace.
* **Continuous learning** via monthly webinars, training sessions and online resources
* Realize your **career aspirations** within this multicultural team, **85 professionals, 10 different nationalities.**
* **Modern and attractive offices** (presently being refurbished), conveniently accessible by **public transport.**

https://www.youtube.com/watch?v=l3U2I59NpoY

Jobomschrijving

As **Office Manager**, you will be at the **heart of the** **Brussels office**, ensuring that everything runs smoothly. You will combine **service excellence and operational responsibility** whilst working closely with **local and international teams** to support the day-to-day running of the office and contribute to wider firm initiatives.

**Your Responsibilities**

* **Manage** **facilities and office services,** ensuring the workplace is **well equipped, maintained and ready to support colleagues' daily work.**
* **Shape the workplace and employee experience** to support **team growth** by identifying practical opportunities to make the Brussels office more **welcoming, efficient and well organised.**
* **Lead and develop the reception team**, creating a **high-quality experience** for colleagues, clients and visitors.
* **In collaboration with diverse stakeholders** (HR, IT, Marketing, the Social Committee as well as international teams) **coordinate and deliver office projects and events** including client seminars and team building initiatives
* **Build and manage** strong supplier relationships, ensuring **quality service and value for money.**
* Contribute to **Health & Safety, Security, Risk Management, Business Continuity and GDPR** helping maintain a safe and supportive workplace.
* **Encourage ESG initiatives and contribute** to the firm's **sustainability objectives** in Brussels.
* Participate in the global **Office Management quarterly meetings**, sharing **best practices** and bringing **innovative ideas** to the Brussels office.

**Make an impact**

* Play a **leading role** in creating a **positive, safe and well-supported working environment.**
* Have **a visible impact** on the smooth **day-to-day running of the Brussels office.**
* **Take ownership** of a **broad and varied range of responsibilities.**

* **Inclusive Culture,** join a **multicultural, collaborative and supportive** working environment where **teamwork and respect** are central.
* **Recognition,** your **contribution** will be **visible, valuable** and play an important role in **Bird & Bird’s success.**

***Compensation & Benefits***

* **Competitive Salary.**
* Annual **Performance Bonus.**
* Teleworking Allowance, **€155.**
* Lunch Vouchers, **€10.**
* Eco Cheques, **€250.**
* Private **Pension.**
* Hospitalization & **Outpatient** **Insurance**.
* Car or Bike **Allowance** OR 100% Public Transport **Reimbursement.**
* **Permanent** contract ensuring long-term stability.

***Flexibility & Wellbeing***

* Opportunity for 2 days of **teleworking** per week (after 4 months).
* **38-hour** workweek.
* **24** **days** of annual leave with an additional day every **5 years.**

***Learning & Development***

* **Continuous training** exposure to all that is necessary for your **future at Bird & Bird.**

**Hiring Process**

* First interview with **Anneke Vermeir.**
* Assessment, (relevant to the job)
* Second interview with **Paul Hermant, Ritchie Cartwright and Jennifer Laforgia.**
* **Decision** communicated within 1 week.

**Why join Bird & Bird?**

**Joining Bird & Bird’s Brussels Office means becoming part of a close-knit team of 85 professionals representing 10 different nationalities, while also benefiting from the resources, expertise and career opportunities of a leading international law firm with 34 offices worldwide.**