Office Coordinator

About this role

<div class="content-intro"><p><strong>Who We Are </strong></p> <div>Authentic Brands Group (Authentic) is a leading sports, media, entertainment and lifestyle platform. As the owner of some of the most iconic and beloved intellectual property in the world, Authentic acquires and invests in brands to create long-term value for all of its stakeholders.</div> <div> </div> <div class="x_ms-outlook-mobile-reference-message x_skipProofing">A digital-first, asset-light platform, Authentic sits at the intersection of culture, commerce and technology. It brings brands to life and cultivates fandom through powerful storytelling, premium content and unforgettable live experiences. Together with nearly 2,000 best-in-class licensing partners across 150 countries and an expansive distribution network, Authentic’s brands drive more than $38 billion in annual systemwide retail sales worldwide.</div> <p><strong>Why Authentic</strong></p> <p>You’ll be able to access the resources and scale, while leveraging innovative technology and nimble environment. What we’re saying is, this isn’t your average day job. If you’re hungry to drive ideas into action and own your career, let’s chat. Our team is rapidly innovating to evolve and define the future of our brands. With the help of some of the brightest minds in retail, marketing, licensing, legal and more, we are building the intersection of digital and experiential marketing to help achieve that mission. We reimagine, evolve and transform brands! At Authentic, we foster an inclusive workplace where diversity of thought and expertise drive competitive advantage. Our global teams are built by go-getters who contribute unique perspectives and push the boundaries of creativity and innovation. Headquartered in New York City, Authentic has offices in major metropolitan cities including Los Angeles and Miami, as well as Toronto, Mexico City, London, and Shanghai.</p></div><p><strong>What You’ll Do</strong></p> <p>As Office Coordinator, you’ll play a key role in shaping a seamless, high-performing workplace experience in our London office. Partnering closely with the Operations Manager, you’ll help create a safe, efficient, and inspiring environment where teams can do their best work every day. From supporting facilities management to keeping day-to-day operations running effortlessly, you’ll be at the heart of what makes the office tick.</p> <p>You’ll also take part in how our showrooms are presented daily by ensuring they are consistently polished, thoughtfully maintained and ready to impress at any moment. With a strong eye for detail and a service-first mindset, you’ll help create a space that reflects the quality of our brands and delivers an exceptional experience for everyone who walks through the doors.</p> <p>Reporting into the Operations Manager, you’ll collaborate with the People & Culture, and IT teams across the London and EMEAI locations to ensure everything runs smoothly and business needs are met with clarity and precision at our London base.</p> <p>We’re looking for someone who is naturally organised, proactive, and takes ownership. You’re comfortable juggling multiple priorities, have a sharp eye for detail, and take pride in delivering a high standard of presentation and service. You enjoy solving problems before they arise and don’t just keep things running, you actively look for ways to improve how things work. A true team player, you bring energy, initiative, and a “no task too small” mindset to everything you do.</p> <p><strong>What you’ll be working on</strong></p> <ul> <li>Be the face of the office, creating a welcoming and high-energy environment that reflects the brand and culture</li> <li>Oversee day-to-day office operations, ensuring all spaces are organised, functional, and presentation-ready at all times</li> <li>Provide direct administrative supports as needed, including scheduling appointments, meetings and events, maintaining filing system, mailing and shipping packages, as well as being the main contact for office deliveries at the building loading bay.</li> <li>Assist in the oversight and maintenance of office equipment for uninterrupted function, identify and fulfil office supply needs ensuring supplies are constantly restocked.</li> <li>Oversee the weekly grocery budget and deliveries, maintaining strong attention to detail with stock levels and ordering proactively to ensure the office is consistently well-supplied</li> <li>Assist the Operations Manager with the office budget and coordinate with finance to ensure timely payment to vendors</li> <li>Support with operations safety management and policies and procedures.</li> <li>Assist the Operations Manager with the coordination of internal and external resources, and cultivate relationships with vendors.</li> <li>Provide executive and administrative support and coordination as needed including managing calendars.</li> <li>Keep the office, kitchens and toilets clean, tidy and fully stocked at all times. Checking the office and toilets several times during the day to ensure this is maintained to a high standard.</li> <li>Provide support for internal events and meetings as necessary.</li> <li>Support onboarding and offboarding processes to ensure a seamless employee experience</li> <li>Act as a central point of contact for employee requests, troubleshooting issues quickly and proactively</li> <li>Assist with facilities projects, office moves, and space optimisation initiatives.</li> <li>Support on Employee Experience events and programs in partnership…