Office Administrator | Athens

About this role

Seaborne Shipbrokers S.A. is a leading provider of client-focused Shipbroking services based in Athens, Greece, offering expertise in Sale & Purchase, Newbuildings Contracting, Chartering, Financial Advisory, Research, and Valuations to Shipowners, Private and Public Equity investors, and Credit Institutions. We are currently seeking an Office Administrator who will provide high-level administrative support to our team and act as a critical partner in ensuring the smooth operation of daily activities. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion.

Responsibilities Provide comprehensive administrative and office support to ensure smooth daily operations Manage and prioritize calendars, scheduling meetings, appointments, and travel arrangements for the team Liaise with suppliers, clients, and other external parties to address and resolve routine issues Proactively follow up on outstanding matters to ensure prompt resolution Prepare and organize documents as needed, maintaining accuracy and accessibility Serve as the first point of contact, screening and routing incoming calls, emails, and inquiries Plan and coordinate events, conferences, and meetings, ensuring all logistics are in place Handle sensitive information with professionalism and uphold strict confidentiality Oversee expense reports, invoices, and budgets for the executive’s office Undertake additional administrative tasks or projects as required Requirements Minimum 3-5 years previous experience in a similar role Exceptional organizational and time-management skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools Ability to prioritize and multitask in a fast-paced environment Strong proficiency in English, with excellent written and verbal communication skills Benefits Opportunities for professional growth and development Friendly, collaborative, and supportive working environment Modern office facilities and equipment