Office Admin and Executive Assistant

About this role

About G2 - The Company

G2 is the world's largest and most trusted software marketplace. When you join G2, you’re joining the industry’s leading team that helps businesses reach their peak potential by powering decisions and strategies with trusted insights from real software users.

Now, we have joined forces with Capterra https://www.capterra.com/, SoftwareAdvice https://www.softwareadvice.com/, and GetApp https://www.getapp.com/ to create the largest source of online data and software insights to fuel intelligent buying in the age of AI. With 200M+ combined annual visitors and 6M verified reviews, we are now the centralized place to enable software buyers to make better and faster decisions with confidence.

And we are just getting started! We are setting out to transform the global B2B software industry and become the most trusted data foundation for buyers and sellers of software for the age of AI.

Does that sound exciting to you? Come join us as we try to reach our next PEAK!

About G2 - Our People

At G2, everything we are and what we do is grounded in our PEAK values— (Performance + Entrepreneurship + Authenticity + Kindness. Working at G2 means you are part of a value-driven, growing global community that climbs PEAKs together. We cheer for each other’s successes, learn from our mistakes, and support and lean on one another during challenging times. With ambition and entrepreneurial spirit we push each other to take on challenging work, which will help us all to grow and learn.

You will be part of a global, diverse team of smart, dedicated, and kind individuals - each with unique talents, aspirations, and life experiences. At the heart of our community and culture are our people-led ERGs, which celebrate and highlight the diverse identities of our global team. As an organization, we are intentional about our DEI https://company.g2.com/dei and philanthropic work (like our G2 Gives https://company.g2.com/gives program) because it encourages us all to be better people.

About The Role

We are looking for a bright, organized, energetic, and dependable person driven by a common goal: to help our Employee Success team accomplish great things. This is a multi-faceted role, balancing daily office operations and providing executive support to our Head of India. This team member should strive to move proactively and anticipate the needs of our co-workers before they arise. Your primary responsibilities will be split between supporting executives and the day-to-day tasks that keep our office running efficiently. However, this role is also presented with ample opportunities to impact the APAC culture through a variety of in-person and virtual initiatives, like helping to plan our corporate events and sync week gatherings and contributing to broader employee experience projects. Qualified candidates will have impeccable verbal and written communication skills, a strong ability to multitask, a friendly demeanour, and an interest in growing a career in Employee Success. This is an in-office position (5 days in-office), based in Bangalore, IN.

In This Role, You Will:

Executive Assistance – 40%

- Manage the calendar, coordinating meetings and resolving scheduling conflicts.

- Arrange travel and itineraries for the leadership, and prepare and submit expense reports.

- Coordinate internal and external communications.

- Support the preparation of presentations, meeting materials, and agendas; capture minutes and track follow-up actions as needed.

- Support with ad hoc projects, meeting arrangements, and meeting minutes.

- Handle sensitive information with discretion and confidentiality.

Office Administration & Facilities – 40%

- Serve as the first point of contact for employees and visitors, supporting building access, guest coordination, and office-related queries.

- Partner with the facility manager to maintain a clean, safe, and well-functioning office.

- Oversee office supplies, pantry provisions, purchasing, and inventory to ensure consistent availability.

- Receive deliveries and manage incoming and outgoing mail and packages.

- Coordinate office maintenance, repairs, and improvement projects

- Support new-hire onboarding logistics, including workspace readiness and office access.

- Assist with visa processing for employee travels across the globe.

Vendor & Budget Management – 10%

- Identify and evaluate vendors, coordinate negotiations, and manage relationships for office services, events, and employee experience needs.

- Monitor service quality and resolve vendor issues promptly.

- Track budgets, expenses, invoices, and payments for office operations and employee engagement initiatives, working with finance and relevant stakeholders.

Employee Experience & Events – 10%

- Partner with the ES team in the region to plan and execute G2 India events, including annual corporate events, sales kick-off, and product sync weeks.

- Coordinate employee engagement activities, team meetings, celebrations, and milestone recognition, including anniversary gifts.

- Gather employee feedback and identify practical ways to improve the workplace experience.

WHAT YOU BRING

- Strong organizational skills and attention to detail, with the ability to manage competing priorities independently and coordinate with global stakeholders.

- Clear interpersonal and communication skills, with confidence working across teams, vendors, and senior leadership.

- A proactive, service-orientated approach and a willingness to take ownership of both routine tasks and unexpected challenges.

- Sound judgement, discretion, and the ability to handle confidential information.

- The ability to navigate a global organization and collaborate effectively across time zones.

- Flexibility to work onsite five days a week and provide coverage across shifts based on business needs.

Minimum Qualifications:

We realize applying for jobs can feel daunting at times. Even…