Media Marketing and Office Operations Coordinator

About this role

<p>AccuWeather is seeking a highly organized and versatile <strong>Digital Media, Marketing & Office Operations Coordinator</strong> to support digital advertising initiatives, streaming and media partnerships, and day-to-day office operations in our NYC office.</p> <p>This hybrid role is ideal for an early-career professional interested in digital media, advertising technology, and the evolving landscape of connected TV (CTV) and streaming platforms. The position offers hands-on experience across campaign execution, partner management, and business operations, while playing a key role in maintaining a productive and high-functioning office environment that enables revenue growth.</p> <p>You will work closely alongside cross-functional teams including <strong>Ad Sales, Business Development, Marketing, and Content</strong>, gaining exposure to multiple facets of the business.</p> <p>This role offers strong growth potential, with the opportunity to evolve into an Account Executive, Marketing Coordinator, or other client-facing role.</p> <h4><strong>Key Responsibilities</strong></h4> <p><strong>Marketing & Media Operations (50–60%)</strong></p> <ul> <li>Support digital and streaming ad sales efforts, including proposal development, media plans, campaign materials, and client deliverables</li> <li>Assist in the execution of streaming TV and digital advertising campaigns to drive brand awareness and audience engagement</li> <li>Coordinate campaign trafficking, creative asset delivery, and performance tracking across streaming and digital platforms</li> <li>Support streaming partner account management, including campaign coordination, deliverable tracking, and partner communication</li> <li>Develop and format marketing and sales materials, including presentations, spec sheets, and promotional assets</li> <li>Manage and maintain marketing calendars and campaign timelines to ensure alignment across teams</li> <li>Track campaign performance and prepare reporting, recaps, and insights for internal stakeholders and partners</li> <li>Support CRM updates, lead tracking, and general marketing operations</li> <li>Assist with on-property marketing efforts to promote streaming content and increase viewership</li> <li>Collaborate cross-functionally with <strong>Ad Sales, Business Development, Marketing, Content, Analytics, and Operations teams</strong> to ensure seamless campaign execution</li> <li>Assist with communication and coordination with traditional and streaming media partners</li> </ul> <p><strong>Office Operations & Administration (40–50%)</strong></p> <p><strong>Office Management</strong></p> <ul> <li>Maintain the day-to-day upkeep of the NYC office to ensure a well-organized, efficient, and welcoming workspace</li> <li>Keep office supplies, kitchen items, and snacks stocked</li> <li>Organize office layout, logistics, and support any office moves or reconfigurations</li> <li>Coordinate with building management and facilities for ongoing maintenance and operational needs</li> <li>Manage incoming and outgoing mail and shipping, including distribution of marketing materials and branded merchandise to other offices</li> <li>Organize, inventory, and restock branded merchandise in partnership with the marketing team</li> </ul> <p><strong>Event Coordination</strong></p> <ul> <li>Plan and execute internal events, including holiday parties, volunteer initiatives, team gatherings, and office catering</li> <li>Identify and coordinate venues, vendors, and event partners</li> <li>Manage event logistics including invitations, reservations, catering, materials, and communications</li> <li>Handle invoices, budgeting, and expense tracking related to events</li> <li>Support sales team with client-facing events, including catering, reservations, and ticketing</li> <li>Assist with external events and activations across teams as needed</li> <li>Partner in organizing company on-sites and off-sites (e.g., Sales Kickoff)</li> <li>Assist with NYC-based client meetings and Board of Directors meetings, including food, logistics, and coordination</li> </ul> <p><strong>Executive & Team Support</strong></p> <ul> <li>Provide administrative and organizational support to NYC leadership</li> <li>Assist with document preparation, customer materials, and internal coordination</li> <li>Support expense report filing and basic financial tracking</li> <li>Coordinate business card ordering and general administrative needs</li> <li>Assist with travel booking for NYC leadership and organize group travel logistics</li> <li>Liaise with other office locations (e.g., State College) and executive support teams</li> <li>Assist with invoice processing, CRM entry, and coordination with legal and clients on contracts</li> </ul> <h4><strong>Qualifications</strong></h4> <ul> <li>Bachelor’s degree in Marketing, Communications, Business, Advertising, or a related field preferred</li> <li>0–3 years of experience in marketing, media, advertising, or administrative roles (internships included)</li> <li>Familiarity with digital media, streaming platforms, or advertising concepts preferred</li> <li>Proficiency in Microsoft Office Suite and Google Workspace (Excel/Sheets…