Media Cost Administrator

About this role

Media Cost & Reconciliation – The Verifiers

We are a 1,000-piece puzzle. Each of us is essential, interconnected, and intentionally designed. Together we create something powerful: media that matters, growth that lasts, and a culture we are proud to build.

As part of our Media Cost & Reconciliation team, you are a critical piece of the puzzle, ensuring every media investment is accurately documented, reconciled, and validated before it moves through the billing process. The Verifiers sit at the intersection of Media, Finance, and vendor partners, protecting trust through precision and helping ensure the integrity of every investment we manage.

Reporting to the Director, Media Cost Control, this role is ideal for someone who thrives on organization, enjoys solving problems, and takes pride in getting the details right. Your work helps ensure vendor invoices are accurately reconciled, discrepancies are resolved efficiently, and monthly billing cycles stay on track.

You may not be placing media or building plans, but your work is essential to making sure every media dollar is accounted for. Through careful verification, proactive communication, and disciplined attention to detail, you help safeguard our clients, our teams, and the trust we've built together.

WHAT YOU'LL DO

Media Cost Coordinators play an important role in supporting monthly billing cycles and maintaining accurate media cost records. Through strong attention to detail, proactive communication, and disciplined organization, you'll help ensure media investments are validated and documented correctly.

Key Responsibilities

Invoice Reconciliation & Billing Support

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Reconcile vendor invoices against the MediaPro purchasing and planning system.

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Research, investigate, and resolve invoice discrepancies in partnership with vendors and internal teams.

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Maintain accurate records and supporting documentation throughout the reconciliation process.

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Support monthly billing cycles by ensuring invoices are processed accurately and on time.

Reporting & Documentation

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Create and maintain Excel reports identifying missing invoices for assigned products and media vendors.

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Track outstanding invoices and follow up with vendors as needed.

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Assist with importing, organizing, sorting, and filing station affidavits and proof of performance documentation.

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Maintain organized electronic records to support billing accuracy and audit readiness.

Vendor & Internal Collaboration

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Communicate professionally with media vendors to obtain invoices, clarify discrepancies, and resolve billing questions.

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Partner with Media, Finance, and Media Cost Control teams to ensure accurate and timely reconciliation.

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Escalate issues appropriately and proactively seek solutions to keep billing processes moving forward.

WHAT YOU'LL BRING

Experience & Technical Expertise

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0-2+ years of experience in billing support, reconciliation, accounting administration, media operations, finance, or a related field.

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Basic to intermediate proficiency in Microsoft Excel, including sorting, filtering, and managing spreadsheets.

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Ability and willingness to learn new software systems and internal tools.

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Experience working with invoices, financial records, or administrative processes is a plus.

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Media industry experience is helpful but not required.

Capabilities

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Strong organizational skills and ability to manage multiple priorities in a deadline-driven environment.

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Exceptional attention to detail and commitment to accuracy.

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Ability to work independently while collaborating effectively as part of a team.

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Strong verbal and written communication skills.

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Confidence communicating with vendors via phone and email.

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Proactive problem-solving mindset and willingness to ask questions when clarification is needed.

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Dependable, punctual, and committed to following through on responsibilities.

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Positive attitude and strong work ethic.

WHO YOU ARE

At Attention Arc, how you work is just as important as what you deliver. Our core competencies define the skills and behaviors that drive strong performance and meaningful impact.

Credibility

You produce accurate, reliable work and take ownership of maintaining the integrity of billing and reconciliation processes. You approach your work with accountability and attention to detail.

Clarity

You organize information effectively and communicate discrepancies, questions, and updates clearly so issues can be resolved…