Marketing & Proposal Coordinator

About this role

Are you driven to grow, lead, and make a meaningful impact? At Apex, we’re building more than a consulting and engineering firm—we’re creating a place where your career accelerates, your contributions matter, and your potential is fully realized. We believe your growth is our growth, which is why we invest in your development at every stage of your career. Here, you’ll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work.

Fueled by high quality delivery, exceptional client retention, and strategic acquisitions, Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recently recognized by the Zweig Group for our industry-leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes.

As we continue to grow, we’re focused on building a team of high-performing professionals who are ready to lead, collaborate, and push what’s possible. At Apex, you don’t just join a company, you help shape what comes next.

We are currently seeking to add a full-time Marketing & Proposal Coordinator to our team. This position is hybrid. Most of the role can be performed remotely, with occasional in-person duties.

Candidates located near the Greater Boston area who can travel to Woburn, Massachusetts, as needed, will be considered.

Your Responsibilities as a Marketing & Proposal Coordinator :

• Work alongside our Woburn-based Marketing Manager and Sr. Marketing Coordinator in pursuit of new work, with an emphasis on projects in the northeastern United States

• Assist with the retrieval and tracking of requests for proposals/qualifications and help with go/no-go discussions

• Support proposal plan preparation and drive proposal kick-off discussions

• Contribute to compelling firm qualifications, proposals, and presentation materials in support of Apex’s business initiatives. Includes layout, writing, and coordination

• Assist with the writing, cataloging, and updating of project materials, such as profiles, team resumes, and client references

• Produce hard-copy proposal documents as needed, from the Woburn, Massachusetts office

• Travel to client locations to deliver proposals, on occasion

• Support special events and trade shows, on occasion

• Perform tasks to ensure the quality of marketing materials, such as proofreading, aesthetics, and compliance reviews.

• Update the client relationship management (CRM) system and related databases