Legal Assistant

About this role

Legal Assistant
Providence, Rhode Island | Full-Time | In Office
Help Build the Next Chapter of a Growing Estate Planning and Probate Practice
Rampino Law, Ltd. is seeking a Legal Assistant to become a cornerstone of its growing estate planning and probate practice. This is a rare opportunity to be on the ground floor of a new Providence office — working directly alongside Attorney Kenneth Rampino as the firm expands, and growing into a trusted right-hand member of the team from day one.
This is not a siloed role. The ideal candidate wears many hats, takes pride in exceptional client service, and wants to build something meaningful alongside an experienced solo practitioner.
About the Firm
Rampino Law, Ltd. is a Rhode Island law firm focused on estate planning, elder law, probate and trust administration, guardianships, Medicaid planning, and planning for individuals with disabilities. The firm is dedicated to providing compassionate, personalized legal guidance — helping clients navigate important life decisions with confidence and peace of mind. After more than a decade of practice, the firm is launching a new Providence office this fall. This hire will be central to that launch.
About the Role
This position blends legal assistant, client service, intake, and office coordination responsibilities. The successful candidate will serve as one of the first points of contact for clients while also providing administrative and legal support to the attorney.
Key Responsibilities
Answer phones and serve as a welcoming first point of contact for clients and prospective clients
Schedule consultations, meetings, and appointments
Conduct client intake and gather information for new matters
Communicate with clients regarding ongoing estate planning, probate, and elder law matters
Assist with preparing deeds, probate documents, correspondence, and legal forms under attorney supervision
Maintain calendars, deadlines, and reminders
Organize and maintain client files and documents
Coordinate with courts, financial institutions, government agencies, and other professionals as needed
Manage office operations, vendor coordination, supplies, and administrative projects
Support workflow systems and procedures to help ensure the office runs efficiently
Learn the firm's estate planning and probate processes and take on increasing responsibilities over time
Requirements
Required Qualifications
Minimum two years of experience in a professional office, administrative support, client service, or legal support role
Exceptional communication and interpersonal skills with a professional and welcoming demeanor
Strong organizational skills and attention to detail
Ability to manage multiple priorities, deadlines, and client needs simultaneously
Proficiency with Microsoft Office (Outlook, Word, Excel)
Prior experience as a legal assistant, legal secretary, office manager, executive assistant, or client intake specialist
Experience in estate planning, probate, elder law, trust administration, or real estate law
Experience working independently in a small office environment
Eligible to work in the United States
Preferred Qualifications
Experience drafting legal documents, deeds, correspondence, or court filings
Familiarity with legal case management software and document management systems
Benefits
Compensation
Salary range: $50,000 to $75,000 annually, depending on experience.
Benefits
Eleven paid holidays per year, including all major federal and Rhode Island holidays
Paid vacation: five days in your first year, ten days per year thereafter
Five paid sick/personal days per year, usable for a broad range of personal and family needs
Monthly health insurance stipend to help cover the cost of individual or family coverage
401(k) with profit sharing
Mileage reimbursement for work-related travel and errands
Collaborative, small-firm environment with direct impact and visibility
Meaningful work helping individuals and families navigate important life decisions