Jr. Facilities Coordinator (Part-time)

About this role

<p><strong>Why this role matters</strong></p> <p><br>In this role, you will help create a workplace experience that enables Ivanti employees, customers, and visitors to do their best work. As part of our Global Workplace Solutions (GWS) team, you will ensure our Australia office remains a safe, welcoming, and well-organized environment that supports productivity, collaboration, and business success.</p> <p>Your work will have a direct impact on employee experience, operational efficiency, and the smooth running of day-to-day office activities. From supporting workplace operations and vendor relationships to coordinating meetings and welcoming visitors, you will play a vital role in keeping our workplace running seamlessly. This is a part-time, in-office position working Monday to Friday from 8:00 a.m. to 12:00 p.m.</p> <p><strong>What you'll do</strong></p> <ul> <li>Serve as the primary on-site point of contact for workplace operations, ensuring the office runs smoothly and efficiently.</li> <li>Support employees, leaders, and visitors through exceptional customer service, meeting coordination, and day-to-day office administration.</li> <li>Manage workplace services, including security, cleaning, waste management, catering, postage, parking, and office supplies.</li> <li>Coordinate meeting room schedules and support the planning and execution of onsite meetings and events.</li> <li>Partner with the local property management company and third-party vendors to maintain high workplace standards.</li> <li>Support VIP visits and provide a professional and welcoming experience for employees, customers, and guests.</li> <li>Identify opportunities to improve workplace operations, enhance employee experience, and support cost-effective facilities management.</li> </ul> <p><br><strong>What you will bring</strong></p> <p>Required</p> <ul> <li>Up to 2 years of experience in facilities coordination, workplace operations, office administration, or a similar role.</li> <li>Strong customer service mindset with a proactive and solution-oriented approach.</li> <li>Excellent organizational skills and the ability to manage multiple priorities simultaneously.</li> <li>Strong verbal and written communication skills.</li> <li>Ability to work independently while collaborating effectively with broader teams.</li> <li>Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.</li> <li>High level of professionalism and discretion when handling confidential information.</li> </ul> <p>Preferred</p> <ul> <li>Experience supporting a global organization or distributed workforce.</li> <li>Experience managing vendor relationships and coordinating workplace services.</li> <li>Familiarity with workplace health, safety, and compliance practices.</li> <li>Experience supporting executive or VIP visitors.</li> </ul> <p><br><strong>Why Ivanti</strong></p> <p>Friendly, flexible working model: We support work-life balance while empowering employees to do their best work.<br>Competitive total rewards: Comprehensive health, wellness, and financial benefits designed to support you and your family.<br>Global, diverse teams: Collaborate with talented colleagues across more than 23 countries.<br>Learning and development: Grow your skills with access to best-in-class learning resources and career development opportunities.<br>Equity and belonging: We value every voice and believe diverse perspectives help us build better solutions.</p> <p><br><strong>What drives us</strong></p> <p>Ivanti's mission is to elevate human potential within organizations by managing, protecting, and automating technology for continuous innovation.<br>Through inclusive hiring, thoughtful decision-making, and a commitment to our employees and partners, we continue to build and deliver world-class solutions for our customers. </p> <p> </p> <p><strong>Inclusion at Ivanti</strong><br>Ivanti is proud to be an Equal Opportunity Employer. We're committed to building a diverse team and fostering an inclusive environment where everyone belongs. We welcome applicants from all backgrounds and walks of life.<br>Need adjustments during the recruitment process? Reach out to [email protected] — we're happy to help.</p> <p>#LI-AA1 <br>#LI-Hybrid</p>