HR OFFICE MANAGER | EAST

About this role

Job Details

• Salary Range: S$6800.00

• Job Type: Permanent | Full-Time

• Location: Tampines

• Schedule: Monday - Friday

• Hours: 0900-1700
About Company

• A MNC Marine& Transit Claims Consultants Company
Qualifications

• Diploma or Bachelor’s degree in Business Administration, HR Management or related disciplines
Experience

• HR Generalist & Office Administration: ≥ 5 years
Responsibilities
HR (KEY ROLE)

• Lead and oversee the full spectrum of Human Resource functions, including manpower planning, recruitment, onboarding and offboarding, performance management, employee engagement and succession planning.

• Manage Government-Paid Leave claims, SkillsFuture grants and other statutory filings.

• Support the administration and submission of work pass applications, renewals, cancellations, and related documentation with the Ministry of Manpower (MOM).

• Manage employee compensation and benefits, staff welfare initiatives, insurance policies and annual renewals.

• Coordinating employee insurance matters, including medical insurance enrolment, insurance claims submission, and liaising with insurance providers where required

• Maintain accurate employee records, leave records, personnel files and HR documentation

• Prepare employment contracts, confirmation letters, salary adjustment letters and other employment-related correspondence.

• Handle confidential company, management and employee information with discretion.

• Provide guidance to Management on employment legislation, HR best practices and employee relations matters.
OFFICE

• Oversee office administration, facilities management, procurement, vendor contracts, company assets and office maintenance.

• Support to office refurbishment or relocation projects if any.

• Manage and oversee the daily operations of the office to ensure a professional, efficient, and well-maintained workplace environment.

• Oversee and coordinate daily administrative operations to ensure smooth and efficient office management

• Support, coordinate and update of organizational chart and staff’s profile in the webpage
ADMINISTRATION

• Renewal of company registrations, licences, certifications, corporate documentation and coordination with external corporate secretarial service providers

• Administer tenancy matters including lease renewals, correspondence with landlords, and documentation

• Manage utility bills, telco service charges, rental and related invoices for the office

• Coordinate office logistics for festive celebration, company events, business meals, overseas visitors and other management arrangements.

• Maintain organized documentation, filing systems, and administrative records.

• Liaise with internal departments and external stakeholders to facilitate smooth communication and collaboration

• Supervise and provide guidance to administrative staff where applicable

• Compilation of all division’s reports, proof-read and submit to Director to be submitted to HQ
Requirements

• Only Singaporean /PR Need Apply

• Available at short notice

• Proficient in Office 365 and workplace collaboration tools

• Familiarity with WPOL & EPOL tools and Work Pass submission

• Professional, highly level of discretion and Strong judgment when handling confidential matters

• Highly organized, detailed-oriented and able to manage multiple priorities independently

• Strong communication skills and polished interpersonal presence with internal and external stakeholders

• Able to anticipate needs, take ownership and operate with minimal supervision
We thank you for your interest
Keen candidates are invited to submit their detailed resume to yee#wrc.com.sg (Due to scripting issues, kindly change # to the regular email address symbol)
Only shortlisted candidates will be notified