HR and Office Admin Specialist

About this role

Company Summary:
Since 2002, DVI Solutions has been a leading provider of audio-visual setups to help our clients communicate and collaborate better--whether it's with colleagues across the office, or partners on the other side of the world. We have presence across Japan, Singapore, Thailand, Shanghai, Hong Kong, Philippines, Vietnam, India, Malaysia and Indonesia. Our satisfied clients include corporations, government agencies, schools, retail stores, hotels and many more.

Position Overview:
We are seeking a proactive and organized HR & Office Admin Specialist to support our people operations and ensure smooth day-to-day office functions. This role focuses on employee lifecycle support—particularly onboarding and HR administration—alongside office management responsibilities.

Key Responsibilities:

Human Resources
Manage onboarding processes, including documentation, orientation, and new joiner integration
Maintain accurate and confidential employee records and HR databases
Support payroll processing, leave tracking, and benefits administration
Assist in performance management and employee engagement initiatives
Ensure compliance with local labor laws and internal policies
Act as a point of contact for employee inquiries and HR-related support

Office Administration
Oversee daily office operations to ensure a smooth and efficient work environment
Manage office supplies, vendor coordination, and procurement activities
Coordinate meetings, internal events, and company communications
Maintain and update office policies and procedures
Support facilities management and workplace safety initiatives

Requirements
Skills and Qualifications:
Bachelor’s degree in Human Resources, Business Administration, or related field
2–5 years of experience in HR operations and/or office administration
Strong organizational and multitasking abilities
Excellent communication and interpersonal skills
Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Familiarity with HR systems or tools is an advantage
Knowledge of local employment laws and regulations
Experience working in a fast-paced or dynamic environment
High level of discretion and ability to handle confidential information
Strong attention to detail and problem-solving skills

DVI Solutions is an Equal Opportunity Employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.