Firm Administrator

About this role

Firm Administrator
Richmond, Virginia | Monthly travel to Williamsburg, Fredericksburg, and Virginia Beach required
Lead operational strategy, financial stewardship, and firm-wide leadership across a growing multi-office trust and estate practice.

About the Firm
Carrell Blanton Ferris and Associates is a respected Virginia-based law firm focused on trust and estate planning and administration. With 10 attorneys across 4 offices, the firm is known for delivering thoughtful, client-centered legal services in a collaborative and growth-minded environment.
The Opportunity
The firm is seeking a Firm Administrator to lead firm-wide operations from its Richmond office. This role will serve as the central leader of the firm’s Management Team and will oversee the administrative, financial, and operational functions that support attorneys and staff across all locations.
Initially based in Richmond, this position will work closely with firm leadership during a planned leadership transition period. The role includes monthly travel to the firm’s other offices to maintain alignment, strengthen culture, and support local teams.
This is a strategic leadership role for someone who brings law firm experience and understands the complexities of managing a multi-office professional services environment.
Core Areas of Responsibility:
Accounting and Finance
Oversee financial operations including AR, AP, and general ledger integrity
Support implementation and oversight of accounting systems and financial processes
Oversee monthly financial reporting and related schedules
Coordinate with CPA on tax filings and regulatory compliance
Support ownership earnings calculations and associate bonus structures
Oversee payroll processes and related benefit reconciliations
Guide capital purchasing and leasing decisions
Benefits and Insurance Administration
Oversee benefit programs and compliance requirements
Partner with brokers to evaluate competitiveness of benefit offerings
Ensure effective communication of enrollment periods and plan updates
Human Resources Leadership
Provide leadership and oversight of staff across all 4 offices
Support managing attorneys with personnel matters
Guide hiring, onboarding, performance management, and transitions
Ensure adherence to firm policies and handbook standards
Engage outside professionals when appropriate for employment matters
IT, Facilities and Vendor Management
Oversee office space planning and lease considerations
Maintain vendor and business partner relationships
Support infrastructure and technology planning across offices
Requirements
What the Firm Is Seeking
Minimum of 5 years of law firm administrative leadership experience, 10+ preferred
Bachelor's degree in business management, accounting, finance, HR, or a related field
Experience in multi-office or similarly complex professional environments
Ability to build relationships across attorneys, managers, and staff
Experience working with managing partners, attorneys, office managers, outside CPA partners, brokers, and vendors
Comfort leading through transition and change
Willingness to travel monthly between offices
Strong financial and operational oversight capabilities
Experience overseeing hiring, onboarding, performance management, and staff transitions
Eligibility to work in the United States
Benefits
Compensation and Benefits
Salary range: $100,000 - $145,000 annually, commensurate with experience and demonstrated leadership capability
Firm-paid healthcare coverage for employees
Optional family medical and dental/vision coverage
Firm-paid short- and long-term disability
Firm-paid basic life insurance
401(k) with 3% employer contribution
Paid time off and firm holidays
Association Legal Administrators membership paid