Finance Coordinator - Arbutus Medical

About this role

Arbutus Medical is a rapidly growing medical device venture developing a portfolio of procedure kits to streamline surgery “outside the OR”, starting with orthopaedic trauma procedures in the ER.
Our team is growing, and we're looking for a detail-oriented Finance Coordinator to keep our day-to-day financial operations accurate and on time. You'll own core transactional accounting, including accounts payable, vendor payments, employee expenses, and customer payments. Your work will help us close each month on time and stay audit-ready as the company scales.
Reporting to the Director of Finance, you'll be the main contact for vendors and internal departments on invoices, approvals, and payments. You'll work closely with teams across the company to make sure spending is coded correctly, approved, and paid on time. This role suits someone early in their accounting career who wants hands-on experience, likes getting the details right, and wants to grow with a scaling company.
What We Offer

• Competitive salary (budgeted base salary of $55,000 - $65,000)

• An exciting opportunity to get in at the ground floor of a growing venture

• Flexible working hours and hybrid work arrangements

• Extended health benefits

• Professional development funding

• A purpose-driven workplace with passionate teammates who want to help patients and make a positive difference in the world

Key responsibilities:
Accounts Payable

• Code and review AP invoices so each one has the right GL account, department, and tax treatment

• Confirm that invoices and expenses are approved by the right department leader before payment

• Follow up with departments on uncoded or unapproved invoices so AP is complete and accurate at month-end

• Prepare and run the AP payment run twice a month

• Set up and maintain vendor payments in our third-party payment platform

• Investigate and resolve outstanding or disputed AP invoices with vendors and internal teams

• Ensure invoices from Dext and other intake tools are recorded accurately and on time

• Answer vendor inquiries and reconcile vendor statements to the AP sub-ledger

• Prepare AP aging reports and flag overdue or unusual balances

Vendor Management

• Maintain the vendor master file, including setting up new vendors and keeping vendor records current

• Verify vendor banking details before adding or changing them, to prevent payment fraud

• Collect and keep W-9 and W-8 forms from US vendors
Employee Expenses

• Review expense reports in Expensify for correct coding, tax amounts (GST/PST/HST), receipts, and completeness

• Upload approved US expense reports to our third-party platform for payment
Cash & Accounts Receivable

• Post customer payments and deposits accurately and on time

• Clear and reconcile the Suspense GL account regularly and investigate unidentified items
Month-End, Year-End & Audit Support

• Help the Senior Accountant complete the month-end close on time by completing AP, expense, and cash tasks by set deadlines

• Help prepare year-end working papers and supporting schedules

• File and organize supporting documents so records are always ready for audit

• Find recurring issues or manual steps and suggest ways to improve them
Requirements

• Degree or diploma in Accounting or a related field (preferred)

• 1–2 years of accounting experience, ideally in AP or full-cycle bookkeeping

• Working knowledge of Canadian sales taxes (GST/PST/HST)

• Experience with Xero, Expensify, Dext, or similar tools (an asset)

• Intermediate Excel skills (VLOOKUPs, INDEX Match, pivot tables)

• Enrolled in or interested in pursuing the CPA program (an asset)

Desired Capabilities and Traits

• Strong attention to detail and commitment to accuracy

• High ownership mindset; works well independently and as part of a team

• Spots issues early and resolves them proactively

• Strong organizational skills and the ability to manage multiple priorities

• Meets deadlines reliably, especially during month-end and payment runs

• Communicates clearly and professionally with vendors and internal departments

Why this role, and why now?
Arbutus Medical is reinventing how surgery is done Outside the OR™, starting within the ER, where surgeons struggle with 1M+ bedside procedures a year due to outdated workflows. We’re building the market’s first portfolio of procedure kit “grab bags” to streamline these procedures, and have launched two FDA-cleared products to date, TrakPak® (to streamline bedside skeletal traction) and SwiftKit™ (to streamline treatment of fingertip trauma). These are two truly differentiated products that solve practical workflow problems, saving up to 45 min/patient, helping hospitals win back resources and keep staff happy, while improving quality of patient care. We are already in 75+ U.S. hospitals (including more than 20% of all Level 1 Trauma Centers), have a high double-digit growth rate, and are backed by a deep roster of Canadian healthtech investors. Entering 2026, we are ready to accelerate product development and scale up US sales and medical education to set a new standard of care in our target procedures.

Competitive Salary
Our salary budgets are designed using comprehensive market data and to reflect the range of skills and experience we need for the position and allow room for growth. For experienced individuals we typical hire at the mid-point of the band. The top portion is reserved for employees who demonstrate sustained high performance and impact at Arbutus. Those who are new to the role may join below the mid-point and develop their skills overtime. The final offer amount for this role will depend on applicable skill set of the candidate.

Our Commitment to Diversity, Equity, and Inclusion
Arbutus Medical is committed to making diversity, equity, and inclusion part of everything we do, from how we build our products to how we build our workforce. If this resonates with you, please apply – even if you don’t feel like you “check all…