Facilities Department Administrative Executive

About this role

About the company:
Beauty One International Pte Ltd is a leading company in the beauty and wellness industry, renowned for its innovative products and exceptional customer service. With a strong presence in the market, Beauty One International is committed to enhancing the beauty experience for its clients through cutting-edge solutions and a dedicated team of professionals. The company values creativity, excellence, and a collaborative work environment.

Job responsibilities:
- Provide administrative support to the Facilities Department, including scheduling meetings, managing calendars, and preparing reports.
- Coordinate and oversee maintenance and repair activities to ensure facilities are in optimal condition.
- Assist in the development and implementation of facilities management policies and procedures.
- Manage vendor relationships and contracts related to facilities services.
- Monitor and track facilities expenses, ensuring budget compliance.
- Organize and maintain facilities documentation and records.
- Support the planning and execution of facilities-related projects and initiatives.
- Respond to facilities-related inquiries and issues promptly and efficiently.

Job requirements:
- Diploma in Business Administration, Facilities Management, or a related field.
- Minimum of 1 year of experience in administrative roles.
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal skills.
- AI Competent
- Ability to work independently and as part of a team.
- Problem-solving skills and the ability to handle emergencies effectively.
- Knowledge of health and safety regulations related to facilities management.