Export Documentation Specialist

About this role

Key Responsibilities

• Prepare export documentation for ocean, air, and land shipments.

• Process and validate commercial invoices, COOs, Free Sale Certificates, and other country-specific documents.

• Communicate with stakeholders such as the sales team, warehouse/loading facilities, freight forwarders, vendors, USDA, State Department, and customers.

• Ensure timely and accurate processing of export shipments.

• Maintain organized and cataloged export files.

• Monitor accounts payable/receivable for timely payments.

• Ensure compliance with export laws and regulations.

• Manage sample procurement, packing, and shipment via UPS/DHL.

• Prepare export documentation for trade shows and marketing activities.

• Support the international sales team on assigned tasks
Requirements

• Education: Bachelor’s or Associate’s degree in logistics, international studies, business, or a related field (preferred).

• Experience: 2–3 years in relevant work experience.

• Skills:

• Strong computer skills, including Microsoft Excel and Microsoft Dynamics 365 (D365).

• Detail-oriented, with the ability to learn quickly and retain information.

• Strong work ethic and teamwork skills.

• Physical Requirements: Ability to lift up to 30 lbs., move, and pack boxes; walk to and interact with the warehouse regularly
Benefits

• Salary range: $60,000 – $70,000/year.

• Benefits include health, dental, and vision insurance, 401(k) matching, and other perks