Executive Virtual Assistant

About this role

Job Title: Executive Virtual Assistant Position type: Full-time (40+ hours per week) Work hours: 8:30 AM – 5:30 PM Eastern Time (EST) Work days: Monday – Friday Salary: $5 – $6 per hour (depending on experience) Job code: DHardin-PUI Workplace: Remote Preferred Candidate Location: Philippines Scope of Work/Responsibilities A growing organization is looking for a highly organized and proactive Executive Virtual Assistant to support senior leadership and assist with daily business operations. This role requires someone who is detail-oriented, tech-savvy, and comfortable handling a variety of administrative, customer service, and operational tasks. We are looking to hire immediately, as the executive will be traveling next week. Candidates who are ready to start right away will be prioritized. Key Responsibilities Administrative & Executive Support

Provide direct administrative support to C-suite executives and senior managers

Manage executive calendars, schedule appointments, and coordinate meetings

Handle email and text management including sorting, responding, prioritizing, and sending newsletters

Prepare documents, reports, presentations, and spreadsheets

Assist with data entry and database management

Customer Support & Communications

Respond to customer inquiries via email, chat, and phone

Serve as a customer service representative handling inquiries and resolving issues

Maintain professional communication across multiple platforms

Sales & Business Development Support

Appointment setting and calendar coordination

Assist with business development activities such as cold calling and outreach

Support inside sales processes, including collecting payments

Provide assistance as a client success/account manager ensuring customer satisfaction

Operations & Logistics

Coordinate travel arrangements including flights, accommodations, and transportation

Support internal operations across multiple business functions

Assist with CRM updates and operational documentation

Marketing Support Create simple graphic designs such as flyers or basic marketing materials using Canva or similar platforms Requirements Technical Skills

Microsoft Office Suite (Word, Excel, PowerPoint)

Google Workspace (Docs, Sheets, Drive, Calendar)

Canva or similar graphic design platforms

Basic IT troubleshooting

Communication Platforms

Email and phone communication

Messaging and collaboration tools such as Slack, Salesforce, WhatsApp, or Skype

Qualifications

Proven experience as an Executive Assistant, Virtual Assistant, or Administrative Assistant

Strong organizational and multitasking skills

Ability to manage multiple responsibilities across operations, sales support, and customer service

Excellent written and verbal communication skills

Experience working with executives or senior leadership preferred

Comfortable handling phone calls and client communication

Additional Requirements

Ability to work full-time during EST business hour

Flexible and adaptable to support multiple operational functions

HIPAA certification preferred or willingness to obtain if required

Reliable internet connection and professional remote workspace

Basic requirements

Must be proficient in speaking and writing English very clearly

Must have relevant work experience

Be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding [mandatory]

Must be available for video meetings with your camera on (when needed)

Technical requirements

Device: Reliable laptop or desktop computer.

Internet: High-speed connection (minimum 10 Mbps).

Audio: Noise-canceling headset.

Video: Webcam for virtual meetings.

Workspace: Quiet, professional environment

Benefits

Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication.

Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks.

HIPAA & Cybersecurity Training + Certification (Provided): Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients.

Top 1% VA Performance Training: Access to our proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention.

Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule.

Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client.

Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best.

Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.

These are optional resources and client-approved allowances available to you as an independent contractor. Any resources, training, or allowances listed are optional contractor perks and not employee benefits. Originally posted on Himalayas