Executive Assistant to US Sales Team

About this role

*Only those with 2+ years of Executive Assistance Experience will get an interview. Once you apply you will be sent a video interview link. You will only get an in-person interview if you complete the video interview task first*

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our team. The ideal candidate will be a top-performing professional who can seamlessly manage the day-to-day administrative tasks and contribute to the overall efficiency of our team.
Key Responsibilities

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Email Management: Efficiently manage and prioritize the executive's email correspondence, ensuring timely responses and appropriate follow-ups.

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Phone Calls: Handle both inbound and outbound calls as needed

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Calendar Management: Maintain and organize complex calendars, schedule appointments, and coordinate meetings with internal and external stakeholders. (use of Calendly is integrated)

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Bookkeeping: Provide light bookkeeping support, including expense tracking, invoice processing, and financial documentation organization.

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Marketing Support: Utilize Canva for designing professional and visually appealing presentations, marketing materials, and other collateral as needed. This may include graphics such as thank-you notes, birthday cards, etc.

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Social Media: Coordinate a social media calendar to ensure all posts make it to the appropriate medium.

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Travel Coordination: Arrange and coordinate travel plans, accommodations, and itineraries for business-related trips.

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Document Preparation: Draft and edit correspondence, reports, and other documents on behalf of the executive team.

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Meeting Coordination: Prepare meeting agendas, attend meetings as needed, and compile meeting minutes. Ensure effective communication and collaboration within the team.

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Project Management: Assist in managing special projects, ensuring they are completed accurately and on time.

Skills, Knowledge and Expertise

• Proven experience as an Executive Assistant, supporting high-level executives in the mortgage or financial industry.

• Exceptional organizational and multitasking abilities.

• Proficient in all social media types

• Strong attention to detail and a proactive approach to problem-solving.

• Ability to handle many tasks in an ever-changing environment

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite and other relevant software.

• Knowledge of Shape CRM is a plus.

• Proficiency in Canva for assistance with marketing flyers is a plus.

Benefits

• Above market salary

• HMO on Day 1 for principal and two dependents

• Government-mandated benefits

• Performance-based Incentives

• Quarterly Company Events

• 1,000 PHP De Minimis

• Equipment and software provided

Originally posted on Himalayas