Executive Assistant to the CEO

About this role

<h2><strong>About the Role</strong></h2> <p>We are seeking an exceptional Executive Assistant who will provide a wide range of administrative, functional and operational support to the CEO. This is a highly visible, fast-paced role for someone who is proactive, organized, and thrives in a busy environment. You will play a critical role in maximizing the CEO's effectiveness by managing priorities, anticipating needs, and ensuring seamless day-to-day operations.</p> <p>The ideal candidate is resourceful, detail-oriented, highly discreet, and comfortable juggling multiple priorities while maintaining exceptional standards of professionalism.</p> <h2><strong>Key Responsibilities</strong></h2> <ul> <li>Manage the CEO's complex calendar, prioritizing global meetings, travel, and strategic commitments.</li> <li>Ensure the CEO has appropriate materials and remains aware of shifting priorities at all times.</li> <li>Coordinate domestic and international travel, including flights, accommodations, transportation, visas, and detailed itineraries.</li> <li>Prepare meeting agendas, presentations, briefing materials, and follow-up action items.</li> <li>Serve as the primary point of contact between the CEO and internal and external stakeholders.</li> <li>Coordinate board meetings, investor meetings, executive leadership offsites, and company events.</li> <li>Track key initiatives and deadlines, ensuring projects move forward and stakeholders remain accountable.</li> <li>Handle confidential information with the highest level of discretion and professionalism.</li> <li>Assist with expense reporting, document management, and administrative processes.</li> <li>Partner closely with the executive leadership team to improve operational efficiency.</li> <li>Anticipate the CEO's needs before they arise and proactively solve problems.</li> <li>Manage the logistics of the day to day running of the NYC office, including internal and external visitors.</li> </ul> <p> </p> <h2>Qualifications</h2> <ul> <li>Experience supporting a CEO, founder, or C-level executive preferably in a high-growth or technology/SaaS environment.</li> <li>Exceptional organizational and project management skills.</li> <li>Outstanding written and verbal communication abilities.</li> <li>Strong judgment and the ability to make decisions independently.</li> <li>Ability to manage competing priorities while maintaining attention to detail.</li> <li>High emotional intelligence and professionalism.</li> <li>Advanced proficiency with Google Workspace, Microsoft Office, Slack, Zoom, and calendar management tools.</li> <li>Experience coordinating complex travel and executive schedules.</li> <li>Comfortable working in an office five days per week when the CEO is present. </li> </ul> <h2><strong>What We're Looking For</strong></h2> <p>You are someone who:</p> <ul> <li>Is highly proactive and anticipates problems before they happen.</li> <li>Thrives under pressure and adapts quickly to changing priorities.</li> <li>Communicates clearly and confidently with executives and external partners.</li> <li>Maintains absolute confidentiality and discretion.</li> <li>Enjoys building structure and creating efficient processes.</li> <li>Takes ownership and consistently delivers with excellence.</li> </ul> <h2><strong>What Success Looks Like</strong></h2> <p>In 6 months time…</p> <ul> <li>The CEO's calendar runs itself. Complex global scheduling, travel logistics, and board/investor coordination operate proactively.</li> <li>Shifting priorities are absorbed without friction and the CEO is never caught without the right materials or context ahead of a meeting.</li> <li>The CEO's attention is protected. You've built a clear system for triaging stakeholder requests, filtering what reaches the CEO and what gets handled or redirected, thereby reducing interruptions and creating genuine space for strategic focus.</li> <li>The NYC office runs smoothly without being managed. Day-to-day office operations, visitor logistics, and internal rhythm are structured and self-sustainings.</li> <li>You are trusted by the executive team. The ELT treats you as a reliable operational partner, not just an EA. You're looped in early, your judgment is relied on, and you handle sensitive information without it ever becoming a concern.</li> <li>Projects and commitments don't fall through the cracks. You've built a tracking system for key initiatives and deadlines that keeps stakeholders accountable and ensures the CEO has visibility on what's moving and what isn't.</li> <li>You're consistently one step ahead. The CEO rarely has to ask for something twice. You've developed a strong enough understanding of priorities, preferences, and working style that you're solving problems before they surface.</li> </ul> <h2>Compensation & Benefits</h2> <p>The target Total Compensation range for this position is <strong>$86,000 and $136,000</strong>. This range is inclusive of base salary and a target incentive plan (which may include equity, commission, or other bonus structures).<br><br>Your specific compensation within this range will be determined by factors such as your geographic location, relevant experience, and job-related skills.</p> <p>Whether…