Executive Assistant to C-Level - 100% Remote

About this role

Key Responsibilities:
Scheduling & Gatekeeping:

• Manage and maintain an ever-evolving calendar for the President, as well as other members of the Executive Leadership team, encompassing both in-person and virtual meetings on a global scale.

• Act as a liaison between internal staff and external partners at all organizational levels.

• Advocate for efficient time management, ensuring a well-balanced schedule for the President.

Travel Management

• Coordinate all travel arrangements for the President, including transportation, accommodations, and related logistics.

• Coordinate travel arrangements for C-Suite as required, including transportation, accommodations, and related logistics.

Executive Assistant

• Organize internal and external events on behalf of the President and the Executive Team.

• Provide support to the Executive Team on diverse projects as needed.

• Provide travel support to C-Suite as needed.

• Provide scheduling support and scheduling gatekeeping to C-suite as needed.

Requirements:

• Minimum of 5 to 10 years of experience in a Executive Assistant role, supporting C-suite Executives in a fast-paced and high-pressure environment.

• Mandatory minimum of 4+ years of direct support to a CEO, President, or Division Head.

• Project / Program management experience.

• High level of proficiency in Powerpoint and MS-Excel.

• Extensive experience in logistics management, including handling complex schedules and international travel arrangements.

• Strong business acumen and a solid understanding of operational priorities.

• A self-starter who can take ownership of tasks and work independently with minimal supervision from the executive.

• Adaptable and capable of working effectively with limited information and in ambiguous situations.

• Excellent interpersonal skills, particularly when engaging with executives and senior management both internally and externally.

• Meticulous attention to detail and a commitment to delivering excellence in a fast-paced environment.

• Polished verbal and written communication skills across all levels, including managing requests for the President's time.

• Proven ability to independently drive projects to completion.

• Capacity for creative thinking, a sense of urgency, and adaptability to rapidly changing needs and priorities.

• Proficiency in computer literacy, including expertise in the Microsoft Office Suite.

• Flexibility and responsiveness in handling emails, texts, and phone calls.

• Availability to perform job duties outside of normal business hours when necessary.

• Willingness to travel as required, serving as the primary on-the-ground support for the President across domestic and international locations.

Attributes / Personality:

• A passionate individual with a genuine desire to contribute to the success of others, capable of connecting with individuals at all levels of the business.

• Proactive, resourceful, and efficient in resolving problems and conflicts while maintaining a high level of professionalism and collaboration.

• Demonstrates a strong commitment to maintaining confidentiality.

• Displays sensitivity towards cultural diversity and exhibits a global mindset.

• Contributes positively to the company culture.

• Able to adapt seamlessly to a fast-paced and ever-changing environment.

Originally posted on Himalayas