Executive Assistant (Real Estate Operations Track)

About this role

We are hiring a high-caliber Executive Assistant to work directly with a Principal in a fast-growing real estate investment and development company.
This is not a traditional administrative role. It is designed as a stepping stone into an Operations Associate / Operations Manager path, with direct exposure to acquisitions, capital raising, construction, leasing, and asset management.
You will play a key role in building structure, improving execution, and helping scale the business.

Key Responsibilities
Principal Productivity & Execution

• Run weekly time reviews and generate actionable summaries

• Track performance against an “ideal day” structure and identify gaps

• Review dashboards (Asana, time tracking) to surface priorities

• Send daily priority updates (tasks, decisions, follow-ups)

• Apply clear frameworks for prioritization, delegation, and scheduling
Inbox, Calendar & Follow-Ups

• Manage calendar, meetings, and confirmations

• Maintain daily inbox organization (prioritize, delegate, clean)

• Track follow-ups and ensure nothing falls through the cracks

• Maintain and act on “waiting on others” lists
Operations & Business Support

• Keep Google Drive and internal documentation structured and updated

• Maintain CRM hygiene (HubSpot) and investor follow-ups

• Support reporting, KPI tracking, and dashboard updates

• Assist with vendor coordination and project tracking

• Support property management workflows and leasing coordination
Systems & Process Optimization

• Build and refine SOPs across operations (leasing, investor communication, onboarding, etc.)

• Maintain clear and usable documentation (Google Docs, Loom, checklists)

• Improve cross-team workflows (acquisitions → rehab → lease-up)

• Identify and implement simple system improvements and integrations
Personal Support (Light)

• Track and review personal budget and expenses

• Support scheduling of personal and family activities
Requirements

• 5–7 years of experience in EA, Operations, Chief of Staff, or similar roles

• Experience in real estate, PropTech, FinTech, or adjacent industries is highly preferred

• Proven experience building or improving systems and SOPs

• Strong ownership mindset with the ability to drive execution independently

• Excellent organization and attention to detail

• Strong written communication and documentation skills

• Proficiency with Google Workspace, Asana (or similar), and CRMs (HubSpot preferred)

• Comfortable blending business and personal executive support

• Availability during Pacific / Mountain Time working hours
Benefits

• Work for the most exciting companies in the North American Market.

• Flexible schedules.

• Work from anywhere.

• Highly competitive compensation.