Executive Assistant / Office Manager

About this role

<p><span data-contrast="auto">Part of The Weber Shandwick Collective (TWSC), we’re the earned-first global communications agency, led by world-class strategic thinkers and creative activators. We create shared and sustainable value for businesses, people, and society. We energise the right mix of talent, using the right platforms and latest technology to choreograph stories that make a real and meaningful impact for some of the world’s leading brands and businesses. </span><span data-ccp-props="{"134245417":false,"335551550":1,"335551620":1}"> </span></p> <p><span data-contrast="auto">Our game-changing work is recognised by some of the most prestigious industry awards bodies, and we have won more than 135 Lions at the Cannes Lions International Festival of Creativity. We’re also PRWeek’s 2024 Global Agency of the Year as well as being listed on the Ad Age A-List 2024 and Fast Company's Most Innovative Companies 2024. </span><span data-ccp-props="{"134245417":false,"335551550":1,"335551620":1}"> </span></p> <p><span data-ccp-props="{"134245417":false,"335551550":1,"335551620":1}"> </span></p> <p><strong><span data-contrast="auto">About the role</span></strong><span data-ccp-props="{"134245417":false,"335551550":1,"335551620":1}"> </span></p> <p><span data-contrast="auto">We are seeking a bright and motivated Executive Assistant / Office Manager with a proven track record and a passion for excellence to support our Managing Director in Japan. In this role, you will be responsible for managing both EA tasks for the MD and managing the Workforce Solutions team of 3 people. </span><span data-ccp-props="{"134245417":false,"201341983":1,"335551550":1,"335551620":1,"335559740":320}"> </span></p> <p><span data-ccp-props="{"134245417":false,"201341983":1,"335551550":1,"335551620":1,"335559740":320}"> </span></p> <p><span data-contrast="auto">Responsibilities: </span><span data-ccp-props="{"134245417":false,"201341983":1,"335551550":1,"335551620":1,"335559740":320}"> </span></p> <ul> <li data-leveltext="" data-font="Wingdings" data-listid="6" data-list-defn-props="{"335552541":1,"335559685":420,"335559991":420,"469769226":"Wingdings","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1"><span data-contrast="auto">Manage MD’s calendar and schedule, including arranging external and internal meetings with colleagues, clients and business partners, and optimizing their access to MD</span><span data-ccp-props="{"134245417":false,"201341983":1,"335551550":1,"335551620":1,"335559685":840,"335559740":320,"335559795":200}"> </span></li> </ul> <ul> <li data-leveltext="" data-font="Wingdings" data-listid="6" data-list-defn-props="{"335552541":1,"335559685":420,"335559991":420,"469769226":"Wingdings","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1"><span data-contrast="auto">Attend weekly and monthly management meetings to take minutes</span><span data-ccp-props="{"134245417":false,"201341983":1,"335551550":1,"335551620":1,"335559685":840,"335559740":320,"335559795":200}"> </span></li> </ul> <ul> <li data-leveltext="" data-font="Wingdings" data-listid="6" data-list-defn-props="{"335552541":1,"335559685":420,"335559991":420,"469769226":"Wingdings","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="3" data-aria-level="1"><span data-contrast="auto">Support administrative tasks around client service, working closely with Team Leaders to consolidate critical information and action items</span><span…