Executive Assistant Manager

About this role

<h1><strong>About Vista Equity Partners</strong></h1> <p>Vista Equity Partners is a leading global investment firm focused exclusively on enterprise software, data, and technology-enabled businesses. With over $100B in assets under management and a portfolio of 90+ software product companies worldwide, Vista accelerates growth through operational excellence, shared expertise, and long-term partnership. In India, Vista’s presence continues to expand with 45+ portfolio companies employing more than 17,000 professionals across technology, product, customer success, and operations — reinforcing India’s strategic role as a hub of innovation and talent within the Vista ecosystem.</p> <p> </p> <p>Through its Agentic AI Factory, Vista is embedding Generative AI across its global portfolio — enabling companies to integrate intelligent, responsible AI into products, operations, and decision-making. This initiative is strengthened through portfolio-wide learning programs, leadership workshops, and AI hackathons that foster innovation, build fluency, and accelerate practical AI adoption across teams.</p> <h1><strong>About Amtech</strong></h1> <p>Amtech is a leading provider of enterprise software solutions for the packaging, printing, and manufacturing industries. Our integrated systems streamline order management, production planning, scheduling, inventory, and business analytics — empowering customers to drive efficiency, reduce costs, and improve operational performance. With a strong commitment to innovation and customer success, Amtech delivers reliable technology backed by deep industry expertise.</p> <p>With Vista’s investment and strategic guidance, we combine the agility of a growing technology organization with the scale, stability, and career mobility of a global software ecosystem.</p> <h1><strong>Our Employee Value Proposition</strong></h1> <p> </p> <p> </p> <p> </p> <h1><strong>Role Description</strong></h1> <p>We’re looking for someone who enjoys being at the center of things—keeping the office running smoothly, enabling leaders to focus on what matters most, and creating a workplace where people feel engaged and supported.</p> <p>This role blends office management, executive support, and employee engagement, making it ideal for someone who is organized, proactive, and people-oriented.</p> <p><strong>This is a full-time, work-from-office role, and requires flexibility in working hours based on business and leadership needs.</strong></p> <p> </p> <h2><strong>KEY RESPONSIBILITIES</strong></h2> <h2><strong>1.</strong><strong> </strong><strong>Executive Support (Primary Focus)</strong></h2> <ul> <li>Provide end-to-end support to senior leadership (calendar, meetings, travel, priorities)</li> <li>Manage complex scheduling across stakeholders and time zones</li> <li>Prepare agendas, track action items, and ensure follow-ups</li> <li>Handle confidential information with discretion and professionalism</li> </ul> <h2> </h2> <h2><strong>2. Office Operations & Administration</strong></h2> <ul> <li>Ensure smooth day-to-day office operations in a hybrid (WFO) setup</li> <li>Manage vendors (facilities, housekeeping, IT, supplies, etc.)</li> <li>Oversee office budgets, procurement, and inventory</li> <li>Coordinate with internal teams for infrastructure and workplace needs</li> <li>Maintain a safe, well-functioning, and welcoming office environment</li> </ul> <h2> </h2> <h2><strong>3. Employee Experience & Engagement</strong></h2> <ul> <li>Plan and execute office engagement initiatives (events, celebrations, team activities)</li> <li>Drive in-office experience to make WFO meaningful and enjoyable</li> <li>Support onboarding experience for new hires</li> <li>Partner with HR to create a positive workplace culture</li> </ul> <h2> </h2> <h2><strong>4. Coordination & Stakeholder Management</strong></h2> <ul> <li>Act as a bridge between leadership, teams, and external stakeholders</li> <li>Support cross-functional coordination for key initiatives</li> <li>Ensure smooth communication and execution across teams</li> </ul> <h2><strong>SKILLS & QUALIFICATIONS</strong></h2> <ul> <li>Bachelor's degree</li> <li>4-7 years of experience in Office Management / Executive Assistant / Workplace Operations</li> <li>Strong organizational and multitasking skills</li> <li>High level of ownership and attention to detail</li> <li>Excellent communication and stakeholder management skills</li> <li>Ability to handle ambiguity and work in a fast-paced environment</li> <li>Comfortable working from office and managing on-ground operations</li> </ul> <p><strong> </strong></p> <p><strong>Why Join Amtech</strong></p> <p>At Amtech, you will drive meaningful financial impact in a growing enterprise software organization while benefiting from Vista’s world-class ecosystem. You’ll collaborate with talented peers, leverage cross-portfolio learning programs, and help shape the future of Amtech’s financial operations and systems. Build your career with Amtech — backed by the strength, scale,…