Executive Assistant / Business Manager - Sydney (Manly)

About this role

We are working alongside A senior business operator is looking for an experienced Office Manager to oversee the operational and administrative backbone of a fast-moving, multi-market business.
The portfolio spans Australia, Europe and beyond - media, education, consulting and corporate advisory. You will coordinate office systems, manage administrative workflows, supervise support resources and keep the business support function running smoothly across Australian operations and a genuinely global calendar, with occasional travel to Melbourne and the capability to work European hours when needed.
We are looking for someone who is highly organised, polished, discreet, and confident working independently. If you enjoy variety, pace, and real responsibility, we’d love to hear from you.
What you will be responsible for:
Oversee day-to-day office operations, workflow coordination and administrative priorities to keep the business running efficiently
Liaise with internal stakeholders, external suppliers and service providers to resolve operational issues and maintain service standards
Prepare correspondence, reports, briefings and administrative documents for internal and external use
Coordinate office administration, business support tasks and team workflows across systems and platforms
Manage office administration including expenses, invoicing, supplier coordination, records upkeep and accounts support
Support personnel administration where required, including onboarding, leave coordination, training logistics and routine HR paperwork
Travel to Melbourne occasionally to support meetings, administrative matters and operational engagements
Exercise sound judgement, allocate priorities and operate with minimal supervision
Requirements
Prior experience in office management, business operations or senior administrative support - essential
Experience supporting cross-functional teams, business owners or international stakeholders - highly regarded
The capability and genuine willingness to work European hours when the calendar demands it
Strong written communication - you prepare documents and communications the business relies on
Discretion, professionalism and the ability to represent the business externally
Spanish and/or German language skills - not required, but very useful and a strong plus
A bachelor’s degree or higher in Business, Management, Administration or equivalent
Benefits
Full-time role based in Manly, NSW.
Hybrid working and occasional Melbourne travel covered.
Real variety, responsibility, and senior-level exposure.