Executive Assistant (AU Director)

About this role

Position : Executive Assistant Salary : Php 70,000 - 80,000/ month Working Hours & Conditions : Monday to Friday 8:00 AM - :00 PM AEST Holidays : AU National Holiday

ROLE OVERVIEW: We are looking for a polished, highly capable Executive Assistant who can confidently support a business owner and communicate professionally with clients, suppliers, and stakeholders.

RESPONSIBILITIES: The role will evolve over time but is expected to include a combination of executive support, administration, customer service and operational coordination.

Executive Assistant Duties Manage director’s diary and schedule Arrange meetings with customers and suppliers Book domestic and international travel, accommodation and itineraries Manage director’s inbox as the relationship develops Prioritise daily tasks and help organise director’s workload Assist with project coordination across the business Help drive accountability against the company's Operational Master Plan (OMP) and long-term business goals

Administration Enter invoices and bills into Xero Generate purchase orders Follow up outstanding purchase orders Book freight through online systems Prepare Word documents for QA and testing Enter sales orders into Xero Maintain product codes within Xero Create job orders for Wire Rope Services/Bexel Inspection software Enter sales enquiries into the CRM (Pipedrive)

ERP Implementation Support The successful candidate should be comfortable assisting with systems implementation. Supporting the rollout of a new ERP system (likely Zoho Inventory and Zoho Books Elite) Importing products, suppliers, customers and pricing data Assisting with implementation and ongoing administration

Customer Service

Provide customers with order updates Respond professionally to customer enquiries Maintain a high standard of communication throughout the customer journey

These duties are based on the client's current requirements and are expected to evolve as the business grows.

Requirements QUALIFICATIONS: Excellent spoken and written English Strong phone communication skills Professional, warm and personable Highly organised with exceptional attention to detail Proactive and able to anticipate needs Able to manage multiple priorities simultaneously Comfortable working autonomously Available to work Australian business hours Strong administrative and organisational skills High level of confidentiality and professionalism

Nice to Have Previous Executive Assistant experience Experience supporting founders or senior executives Operations or office management background Xero experience CRM experience (Pipedrive, HubSpot or similar) Exposure to ERP systems (particularly Zoho) Strong project coordination experience