Executive Assistant

About this role

Women Donors Network (WDN) and its 501(c)(4) affiliate, Women Donors Action (WDA), are immediately hiring a passionate and seasoned Executive Assistant to serve as a trusted executive administrative partner to the President & CEO. This role combines exceptional executive support, thoughtful relationship management, and strong project management to advance the President & CEO’s priorities and ensure the smooth functioning of the Executive Office. We are looking for a strategic thinker and resourceful problem solver who connects dots, anticipates needs, takes initiative, and follows work through to completion.
The ideal candidate brings excellent judgment, emotional intelligence, integrity, and a warm, engaging approach to collaboration. This person must communicate proactively, write with clarity and care, and build strong relationships across a diverse team and network, while taking ownership of the President & CEO’s inbox, calendar, correspondence, and delegated projects, exercising discretion and keeping commitments moving so the President & CEO can focus on her highest priorities.

This is a full-time, remote role based in the United States, with occasional travel. The Executive Assistant reports directly to the Chief of Staff, works day to day as the dedicated partner to the President & CEO, and provides targeted support to the Executive Team as directed by the Chief of Staff. Grounded in a deep commitment to social justice, this role helps strengthen the leadership and effectiveness of a multiracial, multigenerational membership community of donor organizers.
ABOUT US
Women Donors Network (WDN) is a national network of women (cis and trans), nonbinary, and gender-expansive individuals committed to protecting and advancing gender, racial, economic, and climate justice. As a growing multiracial and multigenerational community of donor organizers, we connect, grow, fund, and mobilize together in solidarity with movements to transform people, culture, and systems rooted in justice. Through Women Donors Action (WDA), our 501c4 affiliate organization, we work to transform policies, political infrastructure, and political possibilities by investing in advocacy and electoral strategies that center the leadership of historically excluded communities. Together, we envision a just and sustainable world where everyone can safely and freely determine their own futures.
This is an exciting time at WDN and WDA as we move into the third year of our bold strategic plan. We have a growing team passionate about social justice and motivated to scale our impact. Our values are rooted in a culture of courage, commitment, curiosity, accountability, hope, and joy. You can read more about our path forward here.
We are a geographically distributed, remote team of 27 from diverse intersectional identities, including cisgender, BIPOC, and nonbinary people. We have a shared staffing structure across WDN and WDA, with our team dedicating a portion of time to each entity. We believe that a diverse team is integral to our work and strongly encourage applications from people of color, people with disabilities, women, LGBTQIA+, and all other applicants from historically excluded identities in the United States.

ABOUT THE ROLE
The Executive Assistant serves as the primary executive administrative support for the President & CEO and as the main point of contact for the Executive Office. The President & CEO needs an Executive Assistant who is highly organized with a meticulous attention to detail, an exemplary scheduler and communicator, highly attuned to people and context, digitally savvy, and an excellent project manager skilled in building and maintaining systems. The Executive Assistant must also have a deep commitment to social justice and a visionary spirit matched with a growth mindset and can-do attitude.
The Executive Assistant reports to the Chief of Staff, who provides supervision and sets Executive Office priorities, and works day to day as the dedicated executive administrative partner to the President & CEO. The role also provides targeted support to the Executive Team as directed by the Chief of Staff.
This is a remote position open to candidates based in the United States, with a strong preference given to candidates who are based in the Pacific Time Zone. Candidates must be able to work weekday hours in the Pacific Time Zone as well as outside regular business hours when needed to support the President & CEO, particularly during high priority and travel periods. This position requires occasional travel within the United States for meetings, team retreats and organizational events. Candidates must have at least 8 years of executive assistant experience supporting executive team members, and must have previously demonstrated experience and comfort with remote work. We are not accepting applications from outside of the United States or from staffing agencies.
ROLE RESPONSIBILITIES
As Women Donors Network and Women Donors Action continue to implement our strategic plan, the Executive Assistant to the President & CEO will play a critical role in:
EXECUTIVE SUPPORT

• Develop and streamline priorities, systems, and workflows that support the President & CEO.

• Manage the President & CEO’s complex calendar and scheduling needs, arranging appointments, meetings, and travel, while getting alignment on trade-offs and competing priorities.

• Manage the CEO’s inbox and support executive correspondence, exercising strong judgment in prioritizing requests, drafting responses, and coordinating timely follow-through.

• Collaborate with the WDN Leadership Team to ensure the President & CEO is fully informed and well-prepared for meetings, events, and key decisions.

• Support relationship management on behalf of the President & CEO by ensuring timely communications and scheduling with staff, consultants, members, Board members, and external partners.

• Prepare and organize meeting and event materials (talking…