Corporate Secretary Manager - Team Lead - Hong Kong

About this role

Through proprietary software and AI, along with a focus on customer delight, Sleek makes the back-office easy for micro SMEs.
We give Entrepreneurs time back to focus on what they love doing - growing their business and being with customers. With a surging number of Entrepreneurs globally, we are innovating in a highly lucrative space.
We operate across 3 business segments:
Corporate Secretary: Automating the company incorporation, secretarial, filing, Nominee Director, mailroom and immigration processes via custom online robots and SleekSign.  We are the market leaders in Singapore with ~5% market share of all new business incorporations
Accounting & Bookkeeping: Redefining what it means to do Accounting, Bookkeeping, Tax and Payroll thanks to our proprietary SleekBooks ledger, AI tools and exceptional customer service
FinTech payments: Overcoming a key challenge for Entrepreneurs by offering digital banking services to new businesses

Sleek launched in 2017 and now has around 15,000 customers across our offices in Singapore, Hong Kong, Australia and the UK.  We have around 500 staff with an intact startup mindset. We have recently raised Series B financing off the back of >70% compound annual growth in Revenue over the last 5 years.  Sleek has been recognised by The Financial Times, The Straits Times, Forbes and LinkedIn as one of the fastest growing companies in Asia. Backed by world-class investors, we are on track to be one of the few cash flow positive, tech-enabled unicorns based out of Asia Pacific.
Requirements
At Sleek, we believe AI is transforming content marketing, but human insight and strategic thinking are what drive lasting impact.
We are seeking a dynamic Corporate Secretary Manager (Team Lead) to scale, automate, and lead our AI-driven company secretarial division in Hong Kong.
Reporting directly to the Country Manager, you will execute a dual mandate: safeguarding high-level portfolio governance while directly managing a growing regional team of corporate secretarial professionals. Execute strategic operational oversight by championing an AI-focused culture of continuous improvement, leveraging advanced legal-tech automation to optimize workflow delivery, eliminate bottlenecks, and mentor the team to meet stringent regulatory compliance standards.

Mission of the role:
To lead, mentor, and scale a high-performing, AI-driven corporate secretarial division across domestic and regional hubs, ensuring flawless statutory governance delivery, accelerating speed-to-hire execution, and maximizing operational business ROI.

Outcomes of the role:

Regional Team Leadership & Capacity.
Manage, mentor, and optimize the workload of an off-shore team of secretarial professionals in Malaysia and the Philippines, establishing clear baseline metrics to improve productivity and eliminate late-filing risks.
Quality Assurance & Portfolio Governance.
Establish and enforce rigorous internal control checks across all entities to ensure zero regulatory omissions or late-filing penalties across the entire regional portfolio.
Business Growth & Advisory Retention.
Partner with the Country Manager to support business development initiatives, identifying high-value advisory upsell opportunities within the existing corporate portfolio.
Talent Development & AI Adoption.
Conduct regular performance reviews, identify skills gaps, and champion the implementation of internal AI tools to automate team workflows and upskill junior team members.

Responsibilities:
Oversee Regional Governance Delivery: Lead and execute the full spectrum of company secretarial operations for a high-value portfolio of clients across Hong Kong and offshore jurisdictions.
Perform Quality Assurance Reviews: Act as the final internal checkpoint to review, audit, and approve complex statutory filings, sophisticated corporate resolutions, board minutes, and regulatory filings executed by direct reports and offshore team members.
Manage Regional Team Capacity: Balance daily workloads, establish operational performance baselines, and manage productivity for the Hong Kong office and an off-shore hub of 5 secretarial professionals in Malaysia and the Philippines.
Drive AI & Automation Adoption: Champion and enforce the day-to-day deployment of internal AI tools and advanced legal-tech platforms within the division to systematically automate repetitive statutory drafting and administrative tasks.
Mitigate Regulatory and Compliance Risk: Monitor shifting Hong Kong regulatory frameworks, assess impacts on the client portfolio, and implement strict control workflows to ensure zero late-filing omissions or penalties.
Support Strategic Business Growth: Partner directly with the Country Manager on business development initiatives, financial forecasting, corporate client pitches, and identifying high-value advisory upsell opportunities.

Must-have experience:

People Leadership: Minimum 2–3 years of direct people management experience in Hong Kong, with a proven track record of managing and reviewing the work of direct reports, including managing off-shore teams in Malaysia and the Philippines.
Professional Corporate Secretarial Experience: Minimum 5-7 years of total experience strictly within a fast-paced professional service firm, corporate service provider, or specialized corporate secretarial division.
Escalation & Risk Management: Proven ability to act as the ultimate checkpoint for quality assurance, ensuring zero late-filing penalties across a complex multi- jurisdictional managed portfolio.
Languages: Professional fluency in English with Cantonese preferred to lead localized operations while aligning strategically with the Country Manager.
Conflict & Performance Management: Practical experience setting KPIs, managing team capacity, and handling performance issues or hiring bottlenecks

Role specific requirements:
Education & Certification: University degree holder in Business Administration, Law, Corporate Governance, or a related…