Corporate Secretary Executive - HK Clients (Cantonese Speaker) - Remote

About this role

Through proprietary software and AI, along with a focus on customer delight, Sleek makes the back-office easy for micro SMEs.

We give Entrepreneurs time back to focus on what they love doing - growing their business and being with customers. With a surging number of Entrepreneurs globally, we are innovating in a highly lucrative space.

We operate 3 business segments:

• Corporate Secretary: Automating the company incorporation, secretarial, filing, Nominee Director, mailroom and immigration processes via custom online robots and SleekSign. We are the market leaders in Singapore with ~5% market share of all new business incorporations

• Accounting & Bookkeeping: Redefining what it means to do Accounting, Bookkeeping, Tax and Payroll thanks to our proprietary SleekBooks ledger, AI tools and exceptional customer service

• FinTech payments: Overcoming a key challenge for Entrepreneurs by offering digital banking services to new businesses

Sleek launched in 2017 and now has around 15,000 customers across our offices in Singapore, Hong Kong, Australia and the UK. We have around 600 staff with an intact startup mindset.

We have recently raised Series B financing off the back of >70% compound annual growth in Revenue over the last 5 years. Sleek has been recognised by The Financial Times, The Straits Times, Forbes and LinkedIn as one of the fastest growing companies in Asia.

Backed by world-class investors, we are on track to be one of the few cash flow positive, tech-enabled unicorns based out of Asia-Pacific.
Requirements
We are looking for a Corporate Secretary Executive who is excited about the below Mission and Outcomes.

This is a 100% remote role. We welcome applications from qualified candidates located anywhere in Malaysia (including but not limited to Kuala Lumpur, Selangor, Penang, Johor, Perak, Sarawak, Sabah, Kedah, Malacca, etc.).
Mission: The Corporate Secretary Executive will play a pivotal role in delivering exceptional corporate services to our clients, ensuring full regulatory compliance while acting as a trusted operational backbone for entrepreneurs and growing businesses.
Outcomes:

• Ensure all HK statutory filings, annual returns, and corporate registers are executed flawlessly and strictly within regulatory deadlines.

• Maintain high client satisfaction across your assigned regional portfolio through proactive, clear, and empathetic communication.

Key Responsibilities:

• Manage company incorporations: Handle new company setups, including private limited companies, sole proprietorships, and partnerships.

• Coordinate transitions: Manage the transfer of corporate secretarial appointments for existing companies.

• Draft statutory documentation: Prepare and draft essential statutory documents, including AGMs, EGMs, and Board Resolutions.

• Maintain corporate records: Update and maintain minute books, statutory registers, and internal databases.

• Track compliance timelines: Actively monitor and manage statutory deadlines for all assigned clients.

• Support Hong Kong entities: Facilitate company incorporations, annual returns, and corporate changes for Hong Kong companies in strict accordance with the Hong Kong Companies Ordinance.

• Ensure regulatory compliance: Maintain strict adherence to corporate governance standards and regulatory requirements to safeguard our clients' interests.

• Deliver exceptional client service: Provide guidance and support to clients, fostering strong, long-term relationships.

• Collaborate internally: Work closely with cross-functional internal teams to align operations with the company's strategic goals and maintain an efficient work environment.

• Handle operational tasks: Execute other corporate or ad-hoc administrative duties as assigned by the management team.

Requirements:

• Experience: 1–3 years of relevant professional experience, ideally within Corporate Secretarial, Legal Compliance, or Corporate Administration.

• Regional Portfolio: Prior hands-on experience managing Hong Kong entities and working knowledge of the Hong Kong Companies Ordinance.

• Language Proficiency: Full fluency in English and Cantonese (both written and spoken) is required to successfully support our regional client portfolio.

• Technical & Compliance Skills: Prior exposure to drafting basic corporate documentation (such as resolutions or minutes) and tracking regulatory deadlines.

• Operational Execution: Strong organizational skills with a high attention to detail and accuracy in documentation.

• Adaptability: Ability to thrive and maintain accuracy in a fast-paced, high-growth environment.

• ICSA qualification or GradCG status is highly preferred, though not required.

• Must be based in Malaysia (100% Fully Remote). Must have a suitable home workspace located within Malaysia with a reliable high-speed internet connection.

• Must possess the legal right to work in Malaysia. We are unable to provide employment pass sponsorship for this role.

Nice-to-Have:

• Mandarin will be a great plus.

• Experience in a fast-paced startup/scale-up environment.

The Interview Process:
The successful candidate will participate in the below interview stages. We anticipate the process to last no more than 3 weeks from start to finish.
Whether the interviews are held over video call or in person will depend on your location and the role.
One-way Video Interview
Shortlisted candidates will be invited to complete a one-way video interview. This allows us to better understand your skills and experience early in the process and ensures a streamlined experience for all applicants.
Screening Call
A ~30 minute video call with a member of Talent Acquisition team to discuss your application and get a better understanding of your experience and expectations for the role.

Technical round
A ~45 minute session with a member of hiring manager, where they will dive into some of your recent work situations to understand how you think and work.
Soft-skills…