Corporate Secretarial Support (1-Month Contract)

About this role

Through proprietary software and AI, along with a focus on customer delight, Sleek makes the back-office easy for micro SMEs.

We give Entrepreneurs time back to focus on what they love doing - growing their business and being with customers. With a surging number of Entrepreneurs globally, we are innovating in a highly lucrative space.

We operate 3 business segments:

• Corporate Secretary: Automating the company incorporation, secretarial, filing, Nominee Director, mailroom and immigration processes via custom online robots and SleekSign. We are the market leaders in Singapore with ~5% market share of all new business incorporations

• Accounting & Bookkeeping: Redefining what it means to do Accounting, Bookkeeping, Tax and Payroll thanks to our proprietary SleekBooks ledger, AI tools and exceptional customer service

• FinTech payments: Overcoming a key challenge for Entrepreneurs by offering digital banking services to new businesses


Sleek launched in 2017 and now has around 15,000 customers across our offices in Singapore, Hong Kong, Australia and the UK. We have around 500 staff with an intact startup mindset.

We have recently raised Series B financing off the back of >70% compound annual growth in Revenue over the last 5 years. Sleek has been recognised by The Financial Times, The Straits Times, Forbes and LinkedIn as one of the fastest growing companies in Asia.

Backed by world-class investors, we are on track to be one of the few cash flow positive, tech-enabled unicorns based out of Singapore.

Requirements
We are looking for a highly motivated and detail-oriented Corporate Secretarial Support professional to support our growing business in Singapore. The ideal candidate is proactive, eager to learn, and excited to work in a progressive, technology-driven environment.

Mission
Provide dedicated Singapore Corporate Secretarial support to the Head of Corporate Secretary over a fixed 1-month engagement, with primary focus on data quality and validation across Sleek's corporate records, and contributing to transformation and process-improvement initiatives within the Corporate Secretary department.

Outcomes
Strengthen data quality across the corporate records

• Reconcile outstanding data discrepancies across to ensure accuracy and completeness

• Execute required regulatory filings and Sleek-side record updates with a fully documented audit trail

Diagnose and address the root causes of recurring mismatches

• Analyse recurring patterns and identify the underlying causes of data mismatches (data-entry gaps, system sync issues, timing, or process breakdowns)

• Propose specific process or system remediation to the Head of Corporate Secretary to prevent future backlog accumulation

To do this, you will have:

• Minimum 2- 1 years of hands-on Singapore Corporate Secretarial experience, including Bizfile filings, statutory obligations, and ACRA compliance

• Solid working knowledge of the Singapore Companies Act and ACRA's data requirements, particularly officer positions, company particulars, and common areas of divergence between internal records and ACRA

• Strong proficiency in Google Sheets and Microsoft Excel, including experience working with large datasets, VLOOKUP/XLOOKUP, filters, pivot tables, and data reconciliation techniques

Behavioural fit is also important at Sleek, and we will be looking for candidates that have a proven track record of embodying the below attributes in their recent roles:

Ownership: This shows reliability and helps build trust within the team. We move fast and need to know that everyone will see things through to completion and proactively help to get things back on track when challenges arise. Accountability is really important to us.

Humility: There is so much we don’t know. Humility allows for open-mindedness to feedback and a willingness to learn from others. It paves the way for collaboration and creates a positive work environment. It is a key ingredient of self awareness and emotional intelligence.

Structured Thinking: Our business is complex with many layers (many services, many countries, many cultures). Regardless of whether you’re more analytical or creative in nature, being able to show sound judgement is important to us. It ensures solutions are pragmatic and balance the needs of the organisation, team and customers.

Data driven: We are a data rich business with ~15,000 small customers. Each decision we make can impact many more people than we realise - so it’s critical that we use sound data to support our strategies and review the success of our initiatives.

Can have tough conversations in a positive way: It’s not a matter of if, but when difficult interpersonal situations arise. Disagreement, conflict and disappointment are a given in a fast moving business where people care about their work. People that proactively have tough conversations with kindness build empathy, trust and great working relationships.

The interview process
The successful candidate will participate in the below interview stages. We anticipate the process to last no more than 3 weeks from start to finish.

Whether the interviews are held over video call or in person will depend on your location and the role.

TA Screen
A 30-minute video call with a member of our HR team to discuss your application, explore your career background, and understand your expectations for the role.

Technical Round
A ~60 minute chat with the Hiring Manager. They’ll discuss your last 1-2 roles to understand your experience in more detail.

Soft Skills Assessment
A ~45 minute chat with a leadership team, where they will dive into some of your recent work situations to understand how you think and work.

Offer + reference interviews
We’ll make a non-binding offer verbally or over email, followed by a couple of short phone or video calls with references that you provide to us.

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Requirement for background screening
Please be aware that Sleek is a regulated entity and…