Conveyancing Assistant (Queensland Conveyancing)

About this role

Position: CONVEYANCING ASSISTANT (QUEENSLAND CONVEYANCING)
Salary range: Php 80,000-100,000/month (The final amount will be at the the client discretion basing on the candidate’s skills and experience.)
Working Hours: Australia Business Hours (Monday–Friday)
Work set-up: 100% Remote work under Independent Contractor Agreement
Holidays: TBD
Recruitment process: possible multiple client interviews and an assessment

About the Company & Opportunity
We are a well-established Australian property law and conveyancing firm dedicated to delivering seamless residential and commercial property transactions across Queensland. Our team is committed to providing exceptional client service through clear communication, attention to detail, and efficient settlement processes. As we continue to grow, we are looking for an experienced Conveyancing Assistant to support our conveyancing team in managing property transactions from file opening through settlement and post-settlement administration. This role is ideal for someone who enjoys working in a fast-paced legal environment, thrives on organisation and accuracy, and takes pride in delivering a smooth experience for clients throughout their property journey. If you have proven Queensland conveyancing experience and enjoy collaborating with clients and industry professionals, this is an excellent opportunity to join a supportive and professional team.

Key Responsibilities
Conveyancing Administration
Assist with residential and commercial conveyancing matters from file opening through settlement.
Prepare legal correspondence, transfer documents, settlement documentation, and related paperwork.
Open and maintain electronic files and ensure accurate record keeping.
Monitor key dates, settlement timelines, and contractual milestones.
Maintain organised and up-to-date file notes.
Settlement Coordination
Prepare settlement statements and supporting documentation.
Create and manage PEXA workspaces.
Coordinate settlements with solicitors, lenders, mortgage brokers, real estate agents, and government authorities.
Review settlement figures and documentation prior to settlement.
Complete post-settlement administration, lodgements, and client correspondence.
Client & Stakeholder Communication
Serve as a key contact for clients throughout the conveyancing process.
Provide timely progress updates and respond professionally to enquiries.
Liaise with lenders, brokers, solicitors, and real estate agents to facilitate smooth transactions.
Follow up outstanding searches, finance requirements, and settlement conditions.
Compliance & Risk Management
Ensure compliance with Queensland conveyancing legislation and internal procedures.
Complete AML/CTF and client identity verification requirements.
Assist in maintaining compliance with industry standards and firm policies.
Identify potential issues that may impact settlement and escalate where appropriate.

Day-to-Day Responsibilities
Opening new conveyancing files
Monitoring settlement timelines and important dates
Preparing transfer and settlement documents
Managing PEXA workspaces
Preparing settlement statements
Coordinating with lenders regarding finance and discharge authorities
Liaising with clients, brokers, solicitors, and real estate agents
Following up searches, requisitions, and outstanding documentation
Completing AML and identity verification requirements
Maintaining accurate electronic file records
Responding to client emails and telephone enquiries
Completing post-settlement administration
Requirements
Essential
Proven Queensland (QLD) conveyancing experience
Experience supporting residential and/or commercial conveyancing transactions
Strong knowledge of Queensland conveyancing legislation and processes
Experience using PEXA
Experience using LEAP Legal Software
Experience using InfoTrack
Knowledge of AML/CTF compliance and identity verification procedures
Excellent written and verbal communication skills
Strong organisational and time management abilities
High attention to detail and accuracy
Ability to manage multiple files and competing priorities
Strong problem-solving and stakeholder management skills
Preferred
Experience working within an Australian conveyancing or property law firm
Experience supporting a high-volume conveyancing practice
Exposure to trust accounting processes
Preferred Software & Tools
LEAP Legal Software
PEXA
InfoTrack
Microsoft Office Suite
Microsoft Outlook
Adobe Acrobat