Business Development & Executive Support Coordinator

About this role

About the Role:
An organization is seeking a proactive, organized, and results-oriented Business Development & Executive Support Coordinator to provide strategic administrative support while driving business development initiatives. This role is ideal for someone who enjoys research, relationship building, sales outreach, and supporting executive-level projects.
The ideal candidate is an excellent communicator with strong business development and organizational skills who can manage multiple priorities, identify growth opportunities, and leverage AI tools to improve efficiency. This role offers the opportunity to contribute directly to the organization's expansion through strategic partnerships, speaking engagements, grants, sponsorships, and executive initiatives.
Key Responsibilities:
Business Development & Partnership Growth

Research and identify potential clients, sponsors, strategic partners, and collaboration opportunities

Conduct outreach through email, phone, LinkedIn, and other communication channels

Build and nurture relationships with prospective partners through consistent follow-up

Support the development of sponsorship proposals, partnership presentations, and business pitches

Maintain accurate records of outreach activities and business development efforts

Executive Support & Opportunity Management

Research speaking engagements, conferences, grants, fellowships, awards, and funding opportunities

Prepare and submit professional applications, proposals, and supporting documentation

Maintain submission calendars, deadlines, and executive schedules related to strategic initiatives

Draft biographies, abstracts, executive correspondence, and presentation materials

Coordinate meetings and assist with executive-level projects and priorities

Sales & Client Outreach

Conduct prospect research and qualify potential business opportunities

Perform outreach and discovery conversations with prospective clients and partners

Communicate the organization's value proposition professionally and confidently

Schedule meetings and support the conversion of qualified opportunities

Track outreach activities, follow-ups, and sales metrics using CRM platforms or spreadsheets

AI & Productivity Support

Utilize AI tools such as ChatGPT, Claude, Gemini, or similar platforms to streamline daily workflows

Leverage AI to assist with research, proposal writing, outreach campaigns, and content creation

Identify opportunities to automate repetitive tasks and improve operational efficiency

Support process improvements through technology and productivity tools

Administrative & Project Coordination

Organize digital files, databases, and business documentation

Prepare reports, meeting notes, presentations, and executive materials

Monitor project timelines and follow up on action items

Maintain organized records and ensure documentation remains accurate and up to date

Provide administrative support across business development initiatives and executive operations

Qualifications & Ideal Traits:
Must-Have

Proven experience in Business Development, Sales, Executive Assistance, Partnership Management, or a similar role

Excellent written and verbal English communication skills

Strong phone presence and relationship-building abilities

Exceptional organizational and time management skills

Ability to manage multiple projects and deadlines simultaneously

Strong research and analytical skills

Highly proactive, detail-oriented, and resourceful

Proficiency with Google Workspace and Microsoft Office

Comfortable using AI tools to improve productivity and workflows

Ability to work independently in a remote environment

Preferred

Experience with grant writing, sponsorship proposals, or fundraising initiatives

Background supporting executives, entrepreneurs, nonprofits, or public speakers

Experience preparing conference, fellowship, or speaking engagement applications

Familiarity with CRM platforms such as HubSpot or similar systems

Experience with LinkedIn Sales Navigator, Apollo, or other lead generation tools

Project coordination or project management experience

Working Environment:

Fully Remote

Part-Time (Approximately 20 hours per week)

Occasional meetings based on business needs

Collaborative and growth-focused environment

Opportunity to work closely with leadership on strategic business development initiatives

Long-term opportunity with potential for expanded responsibilities as the organization grows

Originally posted on Himalayas