Bookkeeping Assistant | with AU Bookkeeping Experience

About this role

Overview of the role
The Bookkeeping Assistant will work directly with the BAS coordinator to manage day-to-day bookkeeping needs, maintain accurate financial records in Xero, and assist with preparing and reviewing Business Activity Statements (BAS’). You will working collaboratively with our accounting and advisory team to deliver a seamless client experience.

Main duties include:
Xero & Cloud Accounting
Set up and maintain client files within Xero, including the chart of accounts, bank feeds, and integrations •
Reconcile bank and credit card accounts on a regular and timely basis
Process accounts payable and accounts receivable transactions
Manage payroll processing through Xero Payroll, including STP reporting
Troubleshoot Xero issues and provide guidance to clients on Xero best practices
Assist clients with Xero onboarding, training, and ongoing support

Business Activity Statements
Prepare, review and lodge monthly, quarterly, and annual BAS for a portfolio of clients
Ensure accurate GST coding and treatment of transactions in Xero
Identify and resolve GST discrepancies and coding errors prior to lodgement
Liaise with the Australian Taxation Office on BAS-related matters where required

General Bookkeeping
Maintain accurate and up-to-date financial records for a diverse client portfolio
Process and reconcile payroll, superannuation, and PAYG Withholding obligations
Assist with the preparation of management reports and month-end schedules
Maintain fixed asset registers and depreciation schedules as required
Support the accounting team with year-end workpaper preparation and tax compliance
Communicate proactively with BAS coordinator regarding bookkeeping queries and outstanding items

Practice & Administration
Manage client tasks, workflows, and deadlines through Karbon (preferred)
Maintain accurate time records and job notes within the practice management system
Adhere to internal quality control and file management standards
Contribute to the continuous improvement of bookkeeping processes and workflows

Requirements
Essential
Minimum 3 years’ experience in a bookkeeping or similar role
Demonstrated proficiency in Xero - Xero Advisor Certification is highly regarded
Strong working knowledge of GST and BAS preparation requirements under Australian tax law
Experience processing payroll and Single Touch Payroll (STP) reporting
High attention to detail with a commitment to accuracy and compliance
Excellent time management skills with the ability to manage multiple clients and deadlines simultaneously
Strong written and verbal communication skills
Ability to work both autonomously and as part of a collaborative team

Preferred
Experience using Karbon for practice management, workflow, and client communication
Familiarity with the Tax Agent Portal
Certificate IV in Accounting and Bookkeeping or equivalent qualification
Experience in a multi-client accounting practice or professional services environment
Benefits
Competitive salary and performance-based bonus opportunities
500K per incident HMO coverage + Dental & Optical benefits
2-week paid Christmas vacation
Referral bonuses
Opportunities for professional development and career advancement
Supportive and collaborative work environment
Fixed Schedule of Mon-Fri from 7 AM to 4 PM