Bilingual HHA Compliance Coordinator

About this role

Job Title: Bilingual HHA Compliance Coordinator
Location: Remote
Industry: Home Care
Employment Type: Full-Time
Schedule:

Monday – Thursday: 9:00 AM – 5:00 PM EST (45-minute break)

Friday: 9:00 AM – 4:00 PM EST (30-minute break)

About the Role
We are seeking a highly organized, motivated, and detail-oriented HHA Compliance Coordinator to join our growing home care team. This role is essential in ensuring that all Home Health Aides (HHAs) meet compliance standards and are fully cleared to work.
The ideal candidate will have hands-on experience with HHA Exchange, a strong understanding of HHA medical and onboarding requirements, and the ability to manage compliance processes in a fast-paced environment. Bilingual Spanish is required to effectively communicate with our caregiver population.

Key Responsibilities

Review and ensure all HHA files meet compliance and regulatory requirements

Verify medical documentation, including physicals, PPD/Quantiferon, immunizations, and other required clearances

Maintain and update caregiver records in HHA Exchange accurately and in a timely manner

Monitor compliance expirations and proactively follow up with caregivers for renewals

Communicate with caregivers to collect missing documentation and ensure timely completion

Coordinate with recruitment and onboarding teams to ensure caregivers are cleared to start cases

Assist with audits and ensure readiness for DOH and internal compliance reviews

Track and report compliance status, expirations, and deficiencies

Ensure all documentation is properly uploaded and maintained in the system

Qualifications

Prior experience in home care compliance required

Strong working knowledge of HHA Exchange

Knowledge of HHA medical requirements and onboarding documentation

Fluent in Spanish (spoken and written) required

Strong attention to detail and organizational skills

Ability to manage multiple tasks and deadlines in a fast-paced environment

Excellent communication and follow-up skills

Self-starter with a proactive and motivated work ethic

What We’re Looking For

A motivated individual who takes ownership of their role

Someone who works independently and does not need constant direction

A strong communicator who can effectively follow up with caregivers

A team player who supports operational and compliance goals

A professional who is reliable, organized, and results-driven

Originally posted on Himalayas