Back Office Assistant Manager

About this role

Back Office Assistant Manager
Position Overview:
The Back Office Assistant Manager is responsible for overseeing all production-related aspects of assigned project(s) and ensuring operational excellence. This role serves as a key liaison between DATAMARK and its clients, representing the organization in daily operational matters, performance discussions, and service delivery commitments.

Primary Responsibilities

• Oversee day-to-day operations by coordinating the workflow of Back Office Supervisors and ensuring production objectives are met.

• Manage multiple production projects simultaneously, ensuring alignment with Service Level Agreements (SLAs), contractual requirements, and client expectations.

• Monitor departmental performance, identifying opportunities to improve productivity, efficiency, and overall operational effectiveness.

• Support employee performance management, including performance evaluations, coaching, discipline, and termination actions in accordance with company policy.

• Serve as the primary day-to-day client contact, participating in regular client meetings and addressing operational concerns and service updates.

• Develop and implement recovery and corrective action plans for missed SLAs or production issues, providing detailed analysis and solutions to clients.

• Ensure quality standards are met by creating and maintaining quality management processes and tracking quality metrics.

• Support financial and productivity metrics, including speed and efficiency, and implement systems to ensure Supervisors meet assigned targets.

• Assist with hiring, training, and development, preparing Back Office Supervisors and Lead Operators for growth and promotional opportunities.

• Prepare and present production data and reports, including workflow processes, improvement plans, and billing information, using tools such as PowerPoint.

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Requirements
Minimum Qualifications:
High School Diploma or equivalent required, Bachelor’s Degree preferred
At least 6 years of back office field experience with 4 of those years in a supervisory role.
Proficiency in Microsoft Office including but not limited to Word, Excel, PowerPoint and Outlook required
Required Skills:

• Excellent leadership and mentoring skills

• Effective written and verbal communication skills

• Extensive knowledge of back office procedures and principles

• Demonstrated analytical/problem-solving skills

• Provent· Excellent multi-tasking skills

• Excellent interpersonal skills

• Organized with attention to detail

• Ability to resolve customer complaints and issues while maintaining a professional and calm demeanor

• Ability to coach and mentor back office associates