Australian Bookkeeper & Payroll Officer

About this role

This is a remote position.
About the Role
You will manage the day-to-day bookkeeping, accounts, payroll, administration, and crane safety compliance paperwork. Working remotely with the General Managers, you will ensure accurate records, timely payments, proper invoicing, and up-to-date compliance documents.
Key Responsibilities
Invoicing & Accounts Receivable

• Prepare and issue accurate Xero invoices based on crane hire dockets and timesheets.

• Check missing information and resolve discrepancies before invoicing.

• Follow up on overdue payments, record receipts, and maintain customer accounts.

Accounts Payable

• Record supplier bills and code expenses correctly.

• Prepare weekly payment runs for Director approval.

• Verify subcontractor ABN and GST details and reconcile supplier statements monthly.

Payroll

• Process weekly payroll in Xero using approved timesheets.

• Apply correct pay rates, overtime, allowances, and leave entitlements.

• Manage STP lodgements, superannuation, employee records, and payroll-related reports.

Reconciliations & Month-End

• Reconcile bank, credit card, fuel card, and finance accounts weekly.

• Complete month-end bookkeeping and reconciliations.

• Prepare monthly financial reports for the Directors.

Safety & Crane Compliance

• Upload and maintain crane, operator, and company compliance documents on client portals such as HammerTech.

• Track document expiry dates and follow up on renewals.

• Ensure all required documents are approved before cranes and operators arrive on site.

• Coordinate with the office, operators, and clients to resolve missing or rejected documents.

Administration

• Maintain organised digital records in Google Drive.

• Prepare quotes, letters, and other documents using templates.

• Update customer and supplier records and provide general administrative support.

Requirements

• At least 3 years of bookkeeping experience with Australian businesses.

• Strong experience with Xero, including invoicing, bills, bank reconciliations, and Australian payroll.

• Good knowledge of Australian payroll, including awards, STP, superannuation, GST, and BAS.

• Good written and spoken English, with confidence in calling Australian clients about overdue payments.

• Highly organised, detail-oriented, and able to check work and report issues early.

• Good skills in Excel, Spreadsheets, Outlook, and Word, with the ability to learn online systems and portals.

Work Environment & ExpectationsWhile this is a work-from-home position, it is important to note that this is a full-time role—not a freelance or flexible-hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.✅ This role requires:• Discipline and commitment to set working hours (strict shift times, not flexible)• Use of time tracking software during work hours• Active participation in team and client calls with your camera ON• Consistent availability and responsiveness throughout your shift• Treating this as a long-term, full-time job—not a side gig or freelance task⏱ Payroll is processed bi-monthly.We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates reliability, we’d love to hear from you.
Benefits

1. Monthly Salary: PHP 35,000 2.Salary will be paid on a bi-monthly basis on the 15th and 30th or 31st of each month
3.You will be paid extra for overtime and Philippines public holidays
4.Probation: 6 months and after Probation
10 days annual leave credits
5 days of sick leave
5.HMO offered after 6-months' probation 6.Eligible for 13th Month Pay after 30 days
7.Annual Salary Review
8.Laptop provided after 30 days
9.Permanent work-from-home role. You will have to use your own internet.
10.SHIFT TIMES: 4 AM to 1 PM Philippine time, Monday to Friday.

Originally posted on Himalayas