APS Program Analyst

About this role

Overview
Join a team where innovation meets mission. Our AI, cloud, cyber, and modernization solutions save agencies thousands of hours, safeguard national security, and strengthen health and humanitarian missions worldwide. With 1,700+ team members, 1,500+ AI/data experts, and 100+ prime contracts, we deliver at scale and with purpose.
We’ve been recognized as a Top Workplace by The Washington Post for six consecutive years and named to the Inc. 5000 Fastest Growing Private Companies list in 13 of the past 14 years. Credence is a welcoming environment for those looking to grow and make a meaningful impact. We encourage employees to push boundaries and engage in solving critical, world-changing federal challenges.
Position Summary
The Humanitarian Assistance Support Contract (HASC) combines deep institutional expertise, technical leadership, and a strong commitment to U.S. missions. Through HASC, Team Credence provides operational and administrative support to the U.S. Department of State (DOS) to coordinate humanitarian assistance, disaster response, and foreign assistance efforts across multiple bureaus, maintaining a 24/7 response capability.
The Bureau of Global Health Security and Diplomacy (GHSD) administers a substantial portion of its discretionary grant and cooperative agreement portfolio through an Annual Program Statement (APS). The APS is a bureau-wide solicitation framework governing the full federal assistance lifecycle: development and publication of Addenda; receipt and Technical Eligibility Review (TER) of Statements of Interest (SOIs); merit review and selection; Consultative Program Design (CPD); issuance of directed Notices of Funding Opportunity (NOFOs); review of full applications; and award.
The APS is implemented through multiple concurrent Addenda and country- or program-specific award processes. Its scale and pace require disciplined central tracking, document control, deadline management, applicant correspondence, and records management. Under the FAPD-approved GHSD APS Standard Operating Procedure (SOP), the FA Hub Program Analyst provides the administrative and analytical infrastructure that allows the APS Manager, Merit Review Panels (MRPs), technical offices, posts, and Grants Officers (GOs) to execute each stage consistently, transparently, and in accordance with the Federal Assistance Directive (FAD), 2 CFR 200, and Department policy.
Credence is seeking experienced APS Program Analyst to maintain the authoritative operational record for the APS, coordinate recurring review and award-development workflows, and provide timely, accurate information across simultaneous APS processes.

Application Closing Date: The closing date for applications is Wednesday, October 7, 2026.

The objectives of APS Program Analyst are :

• Maintain a complete, accurate, and current bureau-wide record of all APS Addenda, SOIs, full applications, review stages, decisions, and awards

• Coordinate schedules, documentation, and communications across multiple concurrent APS processes

• Support consistent execution of TER, merit review, CPD, directed NOFO, full application review, and award transition activities

• Ensure APS files and applicant correspondence are controlled, traceable, procurement-sensitive, and archived in accordance with Department requirements

• Provide reliable analysis, status reporting, and process tools that enable the APS Manager and other authorized officials to identify delays, risks, and required actions

Responsibilities include, but are not limited to the duties listed below:
The APS Program Analyst will operate under the direction of the FA Hub APS Manager and in coordination with MRP Chairs and members, GOs, Grants Officer Representatives (GORs), technical offices, posts, and other authorized stakeholders. Responsibilities include, but are not limited to, the following:
APS Planning, Scheduling, and Addenda Support

• Maintain the APS Planning Tracker and integrated calendar for annual APS actions, quarterly Addenda, review milestones, CPD periods, directed NOFOs, full application deadlines, and anticipated awards

• Track dependencies, decision points, clearances, and responsible parties; issue reminders and follow up on overdue or at-risk actions

• Maintain current templates, checklists, standard correspondence, naming conventions, and folder structures approved for APS use

• Support administrative coordination of Addenda development, clearance, publication, amendments, and Q&A cycles, including version control and compilation of comments.

• Prepare routine status summaries, action lists, and process dashboards for the APS Manager and FA Hub leadership
Submission Intake and Technical Eligibility Review

• Monitor designated submission channels and coordinate retrieval of submissions from Grants.gov, MyGrants, or other approved Department systems

• Assign and maintain unique tracking numbers; log submission date, organization, Addendum or NOFO reference, file status, reviewer assignment, and disposition in the APS Master Tracker

• Conduct completeness and administrative checks using approved TER tools and criteria, and compile TER results for APS Manager review and certification

• Prepare TER summary sheets documenting totals received, pass/fail results, and standardized reasons for technical ineligibility

• Draft acknowledgment receipts and applicant notifications using approved templates; route correspondence for APS Manager and GO review or clearance, as required

• Maintain a complete, auditable record of original submissions, eligibility determinations, supporting documentation, and final correspondence
Merit Review and Selection Process Support

• Establish and maintain procurement-sensitive workspaces for each MRP and confirm that required conflict-of-interest and non-disclosure documentation is complete before access is provided

• Prepare review rosters, scoring workbooks, orientation materials, submission packages, and…