AOS - Recruitment & Candidate Coordinator

About this role

About the Role:
We're partnering with a well-connected Strategy & Transformation recruitment firm across Sydney, Melbourne and Brisbane. As the team has grown, admin-heavy work has landed on senior consultants' desks - this role exists to take that off their plate by owning interview coordination and candidate/database management.
What you'll be doing:

Scheduling and managing candidate and client interviews across multiple hiring managers, with high accuracy on times, time zones, and details

Owning candidate records - keeping profiles, notes, availability, and status current

Tracking notice periods, preferences, and conversation history so consultants can pick up where they left off

Building longlists for live roles and supporting personalised candidate approach messaging

Reactivating dormant candidates and growing the broader talent pool between live roles

Drafting and posting job ads (Seek, LinkedIn) and tracking ad performance

Providing structured end-of-day updates on progress, blockers, and next steps

You'll be a great fit if you:

Have prior experience in a recruitment coordinator, resourcing, or administrative/VA role, ideally within recruitment or professional services

Have excellent written and verbal English, and answer directly rather than circle around a question

Are highly detail-oriented, especially with scheduling and time zones

Have a track record of proactivity - able to self-manage and raise issues early

Are comfortable with structured reporting and process

Want a long-term, dedicated role rather than freelance or side-gig work

Familiarity with recruitment CRMs/ATS, LinkedIn Recruiter, and scheduling tools

If you're someone who takes real ownership, thrives on getting the details right, and wants a role that grows as the business grows - we'd love to hear from you.
Originally posted on Himalayas