Administrative Specialist (Chicago, IL -US)

About this role

<div class="content-intro"><p><span style="font-family: 'times new roman', times, serif; font-size: 14pt;">Interested in joining a growing company where you will work with talented colleagues, enhance a supportive and energetic culture, and be part of the climate solution? At Energy Solutions, we focus on the big impacts. And we believe that market-based programs can be a powerful force to deliver large-scale energy, carbon, and water-use savings. Since 1995, we’ve harnessed that power to offer proven, performance-based solutions for our utility, government, and institutional customers.</span></p></div><p><span style="font-family: 'times new roman', times, serif; font-size: 14pt;">Energy Solutions is looking for an <strong>Administrative Specialist, Workplace Experience</strong>, to elevate our daily office operations and champion a vibrant work environment. In this high-impact role, you will be the driving force behind our workplace systems, facilities, administrative services, and internal events, ensuring a seamless and high-quality experience across our office locations.</span></p> <p><span style="font-family: 'times new roman', times, serif; font-size: 14pt;">Operating with autonomy, you will lead daily operations, conquer non-routine challenges, and serve as a vital mentor to our administrative team. You will have the opportunity to inspire others, assign meaningful work, and review team contributions to maintain our high standards of excellence.</span></p> <p><span style="font-family: 'times new roman', times, serif; font-size: 14pt;">As our central go-to professional, you will resolve time-sensitive issues, forge strong relationships with internal teams and external vendors, and innovate processes to boost efficiency. If you are a proactive problem-solver ready to create an exceptional, well-coordinated workplace that powers our team and supports our sustainability mission, we want to hear from you!</span></p> <p><span style="font-family: 'times new roman', times, serif; font-size: 14pt;"><strong>The person filling this role will be required to work in a hybrid work environment based out of our Chicago, IL office, with an expectation of being on-site three times per week. </strong></span></p> <p> </p> <p><span style="font-family: 'times new roman', times, serif; font-size: 14pt;"><strong>Responsibilities include, but are not limited to: </strong></span></p> <ul> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;"><span style="font-family: 'times new roman', times, serif; font-size: 14pt;">Lead day‑to‑day Workplace Experience operations, serving as the primary operational point of contact for events, facilities, administrative services, and workplace systems </span></li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;"><span style="font-family: 'times new roman', times, serif; font-size: 14pt;">Delegate work and provide functional direction to administrative professionals, ensuring alignment with established procedures, timelines, and service standards </span></li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;"><span style="font-family: 'times new roman', times, serif; font-size: 14pt;">Oversee execution of event planning activities, ensuring use of approved checklists, templates, budgets, timelines, and risk controls </span></li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;"><span style="font-family: 'times new roman', times, serif; font-size: 14pt;">Maintain oversight of facilities and security operations for local and companywide offices, including vendor performance and access controls </span></li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;"><span style="font-family: 'times new roman', times, serif; font-size: 14pt;">Validate compliance with administrative, event, and facilities SOPs and escalate gaps or risks to the Senior Manager, Workplace Experience </span></li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;"><span style="font-family: 'times new roman', times, serif; font-size: 14pt;">Oversee financial alignment by reviewing expense processing, vendor invoicing coordination, and budget adherence within assigned authority </span></li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;"><span style="font-family: 'times new roman', times, serif; font-size: 14pt;">Review quarterly audits (e.g., access, supplies, security controls) and support corrective actions </span></li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;"><span style="font-family: 'times new roman', times, serif; font-size: 14pt;">Guide planning for organization-wide events, including All‑Hands, ensuring adherence to IDEA principles and established standards </span></li> <li style="font-family: 'times new roman', times, serif; font-size: 14pt;"><span style="font-family:…