Administrative Business Partner to the Chief Product & Technology Officer

About this role

About Fora

Fora is the modern travel agency, empowering the next generation of entrepreneurs to build thriving travel advisory businesses. We're modernizing the $100B+ travel industry with AI woven through every part of the advisor's workflow, plus global supplier relationships, personalized training, and a vibrant community, all in one place. That's what lets advisors build businesses that scale, while their taste and service create trips no algorithm alone could plan. At the heart of it all is our mission: to help the next generation of travel entrepreneurs turn their love for travel into a fulfilling career, whether full-time or part-time.

The same idea shapes how we work. We're mission-driven and obsessed with our customers, and we believe humans and AI are both essential: the best work here comes from people and technology at their best, together.

Founded in 2021, Fora has grown to a team of 200+ full-time employees based in downtown New York City. In 2026, we closed a $60 million Series D led by Forerunner and Tactile Ventures, with continued backing from Thrive Capital, Insight Partners, and Heartcore Capital. We've been named a LinkedIn Top Startup (2024), one of Fast Company's Most Innovative Companies (2023 and 2025), and one of TIME's 100 Most Influential Companies (2026).

Come build something that hasn't existed before.

About The Role

We're looking for an exceptional Administrative Business Partner to partner directly with our Chief Product & Technology Officer (CPTO) — a Fora co-founder leading our Product, Engineering, Design, and Product Operations organizations. This role will be the operational backbone of the CPTO's day-to-day: managing a high volume of email and correspondence, owning scheduling and calendar management across both work and personal calendars, handling travel planning, prepping for conferences and events, and coordinating across executives so the most important things actually get done. This role will collaborate closely with the Chief of Staff to the CPTO, product and engineering leaders, and other senior executives and their staff.

This is a role for someone who treats administrative work as a craft and is hungry to grow inside a fast-scaling company. You anticipate needs before they're voiced, drive operational excellence in how the CPTO's office runs, and communicate crisply across every audience, elevating the impact and efficiency of the leadership you support. Just as importantly, you lead with empathy and a strong sense of hospitality toward everyone you interact with, whether that's a board member, a partner, a candidate, or a junior engineer asking for fifteen minutes on the calendar. People should leave every exchange with you feeling well taken care of — it's how we operate at Fora, and it's the bar for this role.

You're equal parts gatekeeper and accelerator — protective of the CPTO's time, but allergic to bottlenecks. You read context quickly, anticipate what's needed before being asked, and bring calm, judgment, and discretion to every interaction. You're fluent in modern AI tools and constantly looking for ways to automate the work no one should be doing manually — you'd rather build a workflow than re-do a task. You're not just keeping the trains running; you're a thought partner who helps the CPTO operate at the top of their game.

Key Responsibilities

• Manage a high volume of email and correspondence on behalf of the CPTO — triaging, drafting, responding, and ensuring nothing falls through the cracks.

• Own scheduling and calendar management across both work and personal calendars.

• Build a deep understanding of the CPTO's priorities so you can optimize time, prioritize commitments, protect deep-work time, balance internal and external commitments, and un-block the team.

• Coordinate travel planning, including multi-leg itineraries, partner visits, and offsite logistics.

• Support the execution of internal and external meetings, conferences, and offsites, including logistics, briefing materials, attendee context, and pre- and post-event follow-ups.

• Coordinate across executives and their teams — partnering closely with the Chief of Staff to the CPTO, product and engineering leaders, and other senior executives and their staff.

• Use AI tools (ChatGPT, Claude, Granola, Notion AI, and others) to compress turnaround on briefings, summaries, drafts, research, and recurring workflows — and bring new tooling ideas to the table.

• Draft, edit, and send communications on the CPTO's behalf — internal Slack messages, candidate outreach, partner emails, and board prep notes.

• Develop a task management system that maintains visibility on competing tasks and deadlines across the CPTO's commitments, and quietly drive open items to closure.

• Manage expenses, vendor relationships, and administrative workflows tied to the CPTO's office.

• Handle highly sensitive information — personnel matters, financials, board materials, candidate pipelines — with absolute discretion.

Requirements

• 3-6 years of Administrative Business Partner (ABP) or Executive Assistant (EA) experience, including direct support of a senior executive (VP, C-level, or founder) at a high-growth startup or scaled tech company

• Hands-on, daily use of AI tools (ChatGPT, Claude, Granola, Notion AI, or similar) in your current workflow — not just experimenting, but actually leveraging them to move faster

• Exceptional written and verbal communication; you can adopt your principal's voice when needed and write something they'd be proud to send

• Strong organizational instincts, with fluency in Google Workspace, Slack, Notion, and modern calendar/travel tooling

• Sharp judgment under pressure, with a strong sense of what's urgent, what's important, and what can wait

• Comfortable acting as an accountability partner to the CPTO, tactfully surfacing commitments, deadlines, and follow-ups when needed.

• Deeply discreet and trustworthy; comfortable holding…