Administrative Assistant II (Boston, MA - US)

About this role

<div class="content-intro"><p><span style="font-family: 'times new roman', times, serif; font-size: 14pt;">Interested in joining a growing company where you will work with talented colleagues, enhance a supportive and energetic culture, and be part of the climate solution? At Energy Solutions, we focus on the big impacts. And we believe that market-based programs can be a powerful force to deliver large-scale energy, carbon, and water-use savings. Since 1995, we’ve harnessed that power to offer proven, performance-based solutions for our utility, government, and institutional customers.</span></p></div><p style="line-height: 1.5;"><span style="font-family: 'times new roman', times, serif; font-size: 14pt;">Energy Solutions is seeking an <strong>Administrative Assistant II</strong> to join a team of administrative professionals that supports the organization with various general administrative tasks. This role will serve as the point of contact for general facility support partner with the property manager to ensure the building is maintained and acts as a key liaison between internal teams, external vendors, and stakeholders to coordinate seamless operational support.</span></p> <p style="line-height: 2;"><span style="font-size: 14pt; font-family: 'times new roman', times, serif;"><strong>The person filling this role will be required to work in a hybrid work environment based out of our Boston, MA office, with an expectation of being on-site three times per week. </strong></span></p> <p style="line-height: 2;"> </p> <p style="line-height: 2;"><span style="font-size: 14pt; font-family: 'times new roman', times, serif;"><strong>Responsibilities include, but are not limited to: </strong></span></p> <ul> <li style="font-size: 14pt; font-family: 'times new roman', times, serif;"><span style="font-size: 14pt; font-family: 'times new roman', times, serif;">Coordinate facility support, maintain general order of physical office space, and serve as single point of contact for access, vendors, suppliers, and maintenance support</span></li> <li style="font-size: 14pt; font-family: 'times new roman', times, serif;"><span style="font-size: 14pt; font-family: 'times new roman', times, serif;">Communicate with property managers and maintenance to resolve repairs and coordinate deep cleaning</span></li> <li style="font-size: 14pt; font-family: 'times new roman', times, serif;"><span style="font-size: 14pt; font-family: 'times new roman', times, serif;">Monitor supply levels, anticipate office needs, and coordinate timely orders for supplies and equipment</span></li> <li style="font-size: 14pt; font-family: 'times new roman', times, serif;"><span style="font-size: 14pt; font-family: 'times new roman', times, serif;">Monitor inventory and coordinate orders for office supplies and snacks</span></li> <li style="font-size: 14pt; font-family: 'times new roman', times, serif;"><span style="font-size: 14pt; font-family: 'times new roman', times, serif;">Forecast meals aligned with IDEA values, coordinate vendors, and communicate with office staff for All-Hands meetings</span></li> <li style="font-size: 14pt; font-family: 'times new roman', times, serif;"><span style="font-size: 14pt; font-family: 'times new roman', times, serif;">Perform first aid kit audits and update office-related public-facing documents (e.g., FAQs, internal client resources)</span></li> <li style="font-size: 14pt; font-family: 'times new roman', times, serif;"><span style="font-size: 14pt; font-family: 'times new roman', times, serif;">Collaborate with meeting hosts to reserve space, recommend room layouts, coordinate supplies and catering within budget, anticipate IT needs, and liaise with IT partners. Restore meeting spaces to standard layout after use</span></li> <li style="font-size: 14pt; font-family: 'times new roman', times, serif;"><span style="font-size: 14pt; font-family: 'times new roman', times, serif;">Research and recommend event options, validate quality and policy alignment, coordinate travel and accommodations, recommend inclusive meal options, and collaborate with event architects to deliver required materials. Track and coordinate access to company space and security materials</span></li> <li style="font-size: 14pt; font-family: 'times new roman', times, serif;"><span style="font-size: 14pt; font-family: 'times new roman', times, serif;">Support expense payments by processing requests for approved expenses and prepare accurate expense reports for Finance</span></li> <li style="font-size: 14pt; font-family: 'times new roman', times, serif;"><span style="font-size: 14pt; font-family: 'times new roman', times, serif;">Support employee onboarding and offboarding in collaboration with IT and People & Culture</span></li> <li style="font-size: 14pt; font-family: 'times new roman', times, serif;"><span style="font-size: 14pt; font-family: 'times new roman', times, serif;">Coordinate travel arrangements by identifying appropriate routes and lodging options in alignment…