Administrative Assistant ANG

Over deze functie

We are looking for an Administrative Assistant with over 2 years of experience in administration for our client.

What are your tasks?

* Keep agendas up-to-date and ensure consistency amongst Executives’ activities
* Follow-up meetings/conferences/registrations and invitation to meetings/conferences etc.
* Arrange travel plans (flights, hotel reservations etc.).
* Format documents and send e-mail/letters
* Assist with the preparation and the formatting of presentations (PowerPoint)
* Keep our SharePoint up-to-date with meeting materials etc.
* Keep our contact database up to date
* Follow up of contracts with external parties and ensure their appropriate recording in the contract database.
* Collecting and providing all relevant information for internal/external meetings
* Sending outlook invitations and tracking replies
* Gathering working documents, preparing meeting folders and checking presentations’ accuracy
* Organizing Microsoft Teams meetings when relevant
* Ordering lunches
* Setting up meeting rooms for calls and face to face meetings
* Answer phone calls and welcome visitors

**Bedrijfsinfo**

International company in Brussels.

What do we offer?

* full-time contract
* Interim contract with the possibility to have a permanent contract
* International and dynamic multicultural environment

* Competitive salary ranging between 3000€ and 3500€ gross
* Fringe benefits (DKV insurance, NN pension scheme, lunch vouchers etc.)
* Enhanced work life balance (working from home, sliding working hours system etc.