Administrative Assistant

About this role

● Opportunities for professional development and advancement within the company Degree: College Degree Required
Responsibilities:
o Oversee administrative tasks such as managing the firm calendar(s), scheduling appointments, coordinating meetings, and handling correspondence
o Guest registration with concierge, conference room reservations, catering order placement

o Transfer calls and forward messages/voicemails
o Maintain office supplies and equipment and liaise with vendors as needed.
o Record and maintain vendor invoices.
o Assist in the onboarding process for new employees.
o Act as a point of contact for internal and external stakeholders, including clients, visitors, and vendors.
o Support various departments with administrative tasks and special projects as required (i.e. print documents, prepare presentations, assist in event planning, etc.).
o Maintain and organize company records, documents, and files.
o Provide executive level support for firm management.
o Assist with ad hoc projects as needed.
o Handle confidential information with discretion and professionalism.
o Identify opportunities for process improvements and implement solutions to enhance office efficiency.
Requirements
● College degree required.
o Strong organizational skills and attention to detail.
o Excellent written and verbal communication abilities.
o Ability to multitask and prioritize tasks effectively.
o Demonstrated problem-solving skills and a proactive approach to work.
o Ability to work independently as well as part of a team.
o Willingness to learn new skills and adapt to changing responsibilities.
o Positive attitude and a strong work ethic.
o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
o Proficiency with the following:
• Teams
• Zoom
• Adobe
• DocuSign
• SharePoint