Accounts Payable (Stocks)

About this role

Our client is a major Australian discount variety retailer with a nationwide footprint. They specialise in delivering value-driven everyday essentials across an extensive network of stores. As a long-standing household name, they continue to grow as a modern, customer-focused retail brand.
They are now seeking to hire an Accounts Payable to oversee non-stock and CAPEX payables while ensuring accurate and timely vendor payments. This role plays a critical part in maintaining financial integrity, internal control compliance, and positive stakeholder relationships across the business.

Job Responsibilities
Invoice Processing & Expense Management

• Process non-stock, service, and CAPEX invoices accurately in line with accounts payable procedures

• Perform general accounts payable activities including invoice coding, validation, posting, and payment preparation

• Process staff expenses, payment reimbursements, and employee expense claims in a timely manner

• Process shipping invoices and upload payment journals

• Manage stock invoices including 3-way matching and variance investigation for price and quantity when required
Vendor Management & Reconciliations

• Prepare and execute regular payment runs

• Perform complete vendor statement reconciliations and resolve balance discrepancies

• Set up new vendor profiles in SAP and verify local vendor details using EFTSure

• Respond promptly to vendor and internal stakeholder enquiries regarding payments and invoices

• Investigate and resolve missing approvals, coding issues, and other invoice exceptions
Compliance & Administration

• Review invoices to ensure strict adherence to Delegation of Authority requirements

• Manage the accounts payable inbox efficiently

• Provide support to team members and complete general administrative tasks including filing and document uploads
Requirements

• Minimum 5 years of experience in an Accounts Payable role

• Strong hands-on proficiency with SAP accounts payable software

• Competent working knowledge of Microsoft Excel and Microsoft Outlook

• Solid understanding of non-stock and service invoices, CAPEX transactions, and employee expense claims

• Proven ability to follow internal approval controls and Delegation of Authority requirements

• Exceptional attention to detail and high numerical accuracy

• Excellent time management skills with the ability to manage competing priorities
Nice-to-Have Skills

• Experience working within the retail sector or a high-volume commercial environment

• Experience using EFTSure for vendor onboarding and verification

• Familiarity with 3-way matching for stock invoices and variance resolution

• Experience processing shipping invoices and uploading payment journals
Benefits

• ​Permanent work-from-home set-up

• Dayshift (Australian business hours)

• Full-time job

• HMO

• Paid leave

• Christmas Bonus equivalent to 1 month's wage (pro-rata)