Accounts Payable Associate

About this role

This position is full-time (Monday - Friday, 9:00am-5:00pm) on-site at our New Hyde Park headquarters location (3333 New Hyde Park Rd., Suite 304, New Hyde Park NY, 11042).

JOB OVERVIEW:

We are seeking a highly motivated and detail-oriented AP Associate to join our fast-growing Dental Service Organization. As an AP Associate, you will play a critical role in supporting the finance team by ensuring accurate and timely processing of accounts payable transitions. This position offers an exciting opportunity to contribute to the success of a rapidly expanding organization within the dental industry.

KEY RESPONSIBILITIES

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Process invoices, credit memos, and vendor payments accurately and timely using Sage Intacct.

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Reconcile vendor statements and investigate discrepancies.

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Contact vendors by phone and email regarding payment status, account updates, billing questions, and outstanding issues.

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Support acquisitions by reaching out to vendors to update billing information, payment methods, remittance details, and account records.

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Answer incoming department phone calls and direct inquiries appropriately.

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Perform a variety of administrative tasks, including maintaining vendor records, organizing documentation, and assisting with departmental projects.

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Work closely with Operations, Procurement, Facilities, and other departments to ensure smooth vendor onboarding and transitions.

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Maintain accurate vendor information and support the setup of new vendor accounts.

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Assist with month-end close activities and other projects as assigned.

QUALIFICATIONS

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1–3 years of accounts payable, accounting, or administrative experience preferred.

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Experience with Sage Intacct is preferred.

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Strong attention to detail and organizational skills.

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Excellent verbal and written communication skills.

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Comfortable making and receiving a high volume of phone calls.

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Proficient in Microsoft Office, particularly Excel.

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Ability to prioritize competing deadlines in a fast-paced environment.

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Professional, dependable, and customer-service oriented.

OUR BENEFITS

• Generous Compensation: We invest in the best and are competitive in our salary offers.

• Flexible Health and Vision Insurance Plans: Tailored options for you and your family's well-being.