Accounts & Inventory Assistant (Automotive Parts)

About this role

Position: ACCOUNTING & INVENTORY ASSISTANT
Salary range: up to Php 63,000 Philippine Peso (The final amount will be at the the client discretion basing on the candidate’s skills and experience.)
Working Hours: Monday to Friday following New Zealand business time
Work set-up: 100% Remote work (Independent Contractor Agreement)
Holidays: New Zealand Public Holidays
Recruitment process: possible multiple client interviews and assessment

OVERVIEW
An established independent supplier of automotive parts, supporting workshops across New Zealand. The business operates in a fast-paced, operations-driven environment where efficient inventory management and accurate financial processes are critical to maintaining service levels and customer satisfaction.
A reliable Virtual Assistant / Bookkeeper is needed to support daily financial and administrative operations. This role is hands-on and process-driven, ideal for someone who is detail-oriented, consistent, and comfortable working within structured systems.

Key Responsibilities
Invoice Processing

• Manage incoming invoices via email

• Accurately record, organise, and maintain supplier invoices
Payments Management

• Process supplier payments and track outgoing transactions

• Ensure accuracy and timeliness of all payments
Bank Reconciliation

• Reconcile bank statements with internal financial records

• Identify, investigate, and resolve discrepancies
Inventory System Support

• Assist with inventory system updates and data entry

• Support basic stock tracking processes
Systems & Tools

• Inventory management system (training provided)

• Email and standard accounting tools
Requirements
Candidate Requirements

• Experience in bookkeeping, accounts administration, or virtual assistant roles

• Strong attention to detail and accuracy

• Comfortable working with systems and learning new tools

• Good organisational and time management skills

• Reliable and able to work independently

Nice to Have

• Background in automotive, parts, or inventory-based businesses

• Exposure to inventory or stock management systems

Ideal Candidate Profile

• Highly organised and process-driven

• Consistent and detail-focused in daily tasks

• Comfortable with routine and structured workflows

• Open to learning and adapting to new systems