Accounting Associate

About this role

Salary: $65,000 - $75,000
Location: Washington, D.C. or remote
About the Role
We are seeking a detail-oriented Accounting Associate to join our Finance team. Reporting to the Finance Director, this role is responsible for supporting the day-to-day accounting operations of the business.
The Accounting Associate will own many core transactional accounting functions that ensure our financial records are complete, accurate, and timely. This position is ideal for someone with a strong foundation in accounting principles and who enjoys working with high volumes of transactions, maintaining organized financial records, solving reconciliation issues, and supporting a smooth month-end close.
This is a hands-on accounting position with a primary focus on transactional accounting and general ledger support. This role is designed to support the Finance Director by managing assigned accounting functions such as payroll, accounts payable, accounts receivable, reconciliations, and general ledger activities, ensuring that our accounting systems are accurate and up to date.
This is a remote, full-time position requiring occasional travel for in-person events and workshops. This position may require work outside of standard business hours (board meetings, org-wide events, etc).
This role is not part of the bargaining unit.
Why Middle Seat

Competitive salaries and great benefits

We only work for progressive organizations, candidates, and causes

We’re a proudly unionized team — part of the Campaign Workers Guild

Get in on the ground floor of a growing operation

Job Responsibilities:
Bookkeeping/Accounting:
A/R

Process accounts receivable including:

Invoice clients on a daily and monthly basis

Monitor and report on payment status. Post payments received in the accounting system upon receipt

Ensure timely recording and reconciliation of non-electronic deposits

Ensure timely collection by issuing appropriate reminders and taking appropriate escalating steps for nonpayment

Research customer billing questions and resolve discrepancies

A/P

Process accounts payable including:

Onboard new vendors into Ramp

Review invoices for appropriate approvals and general ledger coding

Maintain vendor records and resolve vendor inquires

Reconcile vendor statements and research discrepancies

Monitor outstanding payables and ensure timely payment

Ensure 1099s are submitted timely and accurately to the IRS

Payroll
Post payroll reports to the general ledger including allocation payroll by class
General Accounting:

Assist in the month end close process by reconciling assigned bank and credit card accounts and preparing necessary journal entries

Maintain the general ledger recording revenue, expenditures, and paid media spend in the accounting system and supporting schedules

Monitor a dedicated email account for accounting/finance related communications and provide timely response/escalation of issues

Assist with preparing and assembling financial information for reporting and tax filings

Collaborate with the Finance Director to create and track the annual budget

Update fiscal policies and procedures documentation for consistent coordination and execution

Reconcile paid media balances and prepare refund requests for closed and inactive accounts

Other Duties and Responsibilities:

Conduct transaction research

Support ad hoc financial reporting

Identify opportunities to improve accounting processes and increase efficiency

Exercising sound judgement and communication to keep the Finance Director informed

Requirements
Qualifications:

Highly organized with the ability to work with precision and meticulous attention to detail

High level of professionalism in handling confidential/sensitive information

Excellent written and verbal communication skills

Experience working in a startup/growth environment preferred

Demonstrated ability to work independently

Demonstrated ability to prioritize and manage multiple tasks with attention to deadlines

Ability to provide finance related administrative support across the organization

Bachelor’s degree in accounting or relevant degree. Associate’s degree in accounting plus relevant years of experience will also be considered

Experience with Quickbooks Online, Justworks, , and Ramp preferred

Experience with Google Sheets and Excel is required

Benefits

100% premium coverage for health, dental and vision

Zero deductible health plan

Wellness benefits, which include free memberships to One Medical, Health Advocate, and Talkspace

Profit-sharing plan: share in the growth and success of Middle Seat

Mobile phone or internet reimbursement up to $75 per month

6% employer match on your 401k retirement account

20 paid vacation days off, plus 2 floating holidays

Unlimited sick leave

Commuter benefits for public transportation

Coworking/Office Space Stipend for Remote Employees

12 weeks of paid leave for new parents

$100 monthly student loan reimbursement

$350 monthly mental health benefit

$1,000 annual professional development reimbursement

We are committed to building a diverse and passionate team. We encourage creative-minded individuals with a strong technical aptitude to apply for this position. Women, people of color, and LGBTQ+ individuals are encouraged to apply. Our firm is values-driven. We are intentional with the decidedly left-of-center clients we work with— and we strive to make our work environment and benefits reflect that, including salary transparency, healthy work-life balance, and consistent employee feedback and communication. We’re happy to talk more about our company culture with prospective applicants.
Originally posted on Himalayas